Administrative Assistant

3 weeks ago


Ottawa, Canada CANADIAN TEACHERS' FEDERATION | FÉDÉRATION CANADIENNE DES ENSEIGNANTES ET DES ENSEIGNANTS Full time

The Canadian Teachers’ Federation (CTF/FCE) is seeking an **Administrative Assistant** to join our staff team. Reporting to the Assistant Executive Director, the Administrative Assistant provides a range of administrative support to the Governance, Operations and the overall CTF/FCE office.

Founded in 1920, the CTF/FCE is a national alliance of provincial and territorial Member and Associate Organizations that represent over 365,000 teachers across Canada. The CTF/FCE is also a member of the 32-million-member Education International. As a federation of teacher organizations, the CTF/FCE promotes and supports quality inclusive publicly funded public education, in all its forms. We uphold teaching as a profession and advocate for adequate resourcing, labour rights, and social justice, across Canada and around the world.
- Two to three years of experience working as an Assistant in an association, the education sector, the public sector or a not-for-profit environment;
- Postsecondary education in a relevant field or a combination of qualification and experience;
- Excellent oral and written communication skills in both official languages (in French and English);
- Excellent organization and time management skills and techniques;
- Ability to meet tight timelines, prioritizing work and handling challenging situations and tasks which come up simultaneously or unexpectedly;
- Strong ability to work both independently and collaboratively in a team;
- Proven experience in proofreading, correcting, and formatting documents to ensure they are accurate and professional looking;
- High proficiency in the Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint, and SharePoint);
- Ability to conduct research to help prepare documents, for example for translation;
- Commitment to maintaining high quality publicly funded public education and to the contribution of unions to society.

**Responsibilities will include, but may not be limited to**:

- Responding to general requests for information or forwarding to appropriate person;
- Planning meetings, scheduling, preparing agendas, memos and other support materials, and taking and writing minutes of meetings;
- Preparing templates and posting documents for various meetings;
- Preparing or revising minutes of various meetings;
- Maintaining and updating filing and database systems, and photocopying at times; Maintaining the CTF/FCE _Employee Guidebook_, liaising with colleagues in Governance to ensure it is kept up to date;
- Attending regular governance and operations team meetings, usually weekly;
- Drafting various documents (including letters, brief reports and updates, and memos) for the Assistant Executive Director, Chief Financial Officer, or Executive Director;
- Formatting documents when needed in Microsoft Office Suite, i.e., Word, PowerPoint, and Excel;
- Providing other forms of language-related support to the Linguistic Services team as necessary, including helping with special projects;
- Undertaking other administrative duties and special projects (for example support for staff meetings, training sessions) of a nature consistent with the above responsibilities and where necessary to assist with other areas of work as required.

**Job Types**: Full-time, Permanent

**Salary**: From $58,633.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-05-25



  • Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...


  • Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full time

    Hello, The Department of Surgery is currently looking for a **Full-Time, Temporary **(1-year with possibility of permanency) Administrative Assistant within the division of Thoracic. Please see below for the details. The employee will frequently interact with patients, Administrative Assistants, Surgeons, Trainees, Nurses, and other hospital staff. Under...


  • Ottawa, Canada CAA North & East Ontario Full time

    **Job Title: Administrative Assistant** **Term: 6 month contract, with possibility of permanency** **Wage: $46,000 per annum / $23.59 per hour** **HYBRID**:The Administrative Assistant will work onsite at 1031 Bank St and 5515 Canotek Rd, with occasional Work-From-Home **Job Overview**: The Administrative Assistant is responsible for providing...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day ‘business’ of the Department’s main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...


  • Ottawa, Canada The Grounds Guys Full time

    **The Position** The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research...


  • Ottawa, Canada Carleton University Full time

    Duties and Responsibilities: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day 'business' of the Department's main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...


  • Ottawa, Ontario, Canada Gorilla Voltage Full time

    Job briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.What does an Administrative Assistant...


  • Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day 'business' of the Department's main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...


  • Ottawa, Ontario, Canada The Grounds Guys Full time

    The PositionThe Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research abilities...


  • Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Ottawa, Canada The Ottawa Rotary Home Full time

    The Ottawa Rotary Home has been supporting families for over 30 years. We provide both respite and residential support to individuals with special needs. Our professional front-line and nursing staff specialize in helping infants, children, and adults with physical disabilities & complex medical conditions. **Position Responsibilities** Under the direction...


  • Ottawa, Canada Pinchin Ltd. Full time

    Administrative Assistant Ottawa, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Ottawa, Canada Horizons Behaviour Consulting Full time

    Administrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...


  • Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...


  • Ottawa, Ontario, Canada @Hive Full time

    Position: Administrative Assistant (Volunteer Opportunity)Position Summary: We are a start-up company seeking an Administrative Assistant on a volunteer basis for approximately 8 to 10 hours per week to assist us with administrative tasks as they relate to opening and operating our business. This role would be ideal for anyone seeking experience in order to...


  • Ottawa, Canada Global Centre for Pluralism Full time

    **About us** By joining the Global Centre for Pluralism, you will become a member of a committed staff that values collaboration and creativity, and deeply cares about the work we do. At the Centre, we believe that societies thrive when differences are valued. Our mission is to influence perspectives, inform policies and inspire pathways to advance...


  • Ottawa, Canada Westview Projects Full time

    Salary: As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative support to all departments. **Reports to**:Director, Finance & Operations Essential...


  • Ottawa, Canada National Dental Assisting Examining Board Full time

    **NATIONAL DENTAL ASSISTING EXAMINING BOARD** **The National Dental Assisting Examining Board (NDAEB) is seeking an experienced** **Administrative Assistant** At the NDAEB we contribute to the health and public safety of Canadians through excellence in the examination and evaluation of dental assistants. Our mission is to assure that dental assistants have...


  • Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...