Education Administrative Coordinator, Division of

7 months ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
**Education Administrative Coordinator**

The Education Administrative Coordinator, as an integral part of the Division of Cardiovascular Surgery. They will provide administrative services for the Department¿s Education Program. This role will act as the central resource for trainees and be their communication link within the division, ensuring the efficient operation of the education program. In addition, this role will support one CVS surgeon with their day-to-day administrative tasks.

You may also be required to provide administrative support for the Department, with impact on the business operations.

This is a hybrid position that offers both work on-site and remote, based on Department needs.

**Here's What You Will Get to Do**:

- Manage reports, evaluations and other documents pertaining to accreditation and meeting specific set standards

Organization of schedule/rotations/coverage schedules for learners and trainees
- Manage and coordinate appointments and re-appointments for the Education Program and trainees
- Responsible for aspects of the Fellows/Elective/Resident portion of the Education program, including handling all correspondence and inquiries related to the program, liaising with trainees before their arrival and during their training at SickKids
- Organize and coordinate conferences, rounds and events pertaining to the Education program
- Create and maintain the primary schedule and orientation packages for trainees and learners
- Provide administrative support to Education Program Directors/Leads
- Manage department schedules related to Trainees
- Arrange meetings with various multi-level attendees; organize meeting rooms, catering, audio visual and equipment as required
- Prepare and distribute meeting agendas and minutes
- Coordinate and oversee projects from draft to implementation/completion
- Process expense and reimbursements for trainees

**Professional Accountabilities**:

- Develop strong relationships and communicate with multiple-level contacts across several portfolios and throughout the Hospital to exchange/report/analyze moderately complex information
- Independently respond and collaborate with other areas to problem-solve/resolve conflicts and roadblocks, and propose solutions
- Provide ongoing support for other coordinators within the Division/Department

**Here¿s What You Will Need**:

- Business or administrative degree/post-diploma program or equivalent
- Approximately five (5) years of administrative experience preferably in a healthcare setting or with an educational institution
- Proven organizational and time management skills, with ability to prioritize tasks effectively and respond to fluctuating demands promptly and professionally
- Superior communication skills, both verbal and written
- Advanced knowledge of Microsoft Office platforms especially PowerPoint, Word, Excel, Sharepoint, as well as Windows environments and Adobe Acrobat Professional
- High level of judgment and professionalism in interacting with a wide range of stakeholders
- Precise attention to detail, tact, and diplomacy
- A commitment to understanding and aiding in the pursuit of equity, diversity and inclusion objectives

**Here's What You'll Love**:

- Enhancing children's health and changing the lives of children and their families every day
- A focus on employee wellness with our new **Staff Health and Well-being Strategy**. Self-care helps us support others
- A hospital that welcomes and focuses on **Equity, Diversity, and Inclusion**.
- The opportunity to make an impact. Regardless of your role or professional interest, you'll be making a difference at SickKids and contributing to our vision of **Healthier Children. A Better World.**:

- Comprehensive health & dental benefits
- An academic and learning environment, awards and bursaries, mentoring programs, and a focus on continuous improvement.

**Employment Type**: Full-time Temporary Contract, 14 months, 1.0 FTE.

**Our Commitment to Diversity**:
The c

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