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Office Administrator
4 months ago
**Office Administrator**
**Key Responsibilities**:
The Office Administrator is responsible for the accurate and timely completion of a variety of administrative tasks required to support departmental or project management and other staff.
**General administrative duties**: filing, administering and handling deposit or replacement cheques accordingly. Coordination regarding on-site marketing campaigns and correspondence.
- Completes administrative tasks such as: answering phones, photocopying, filing, faxing, managing calendars, coordinating mail and couriers and preparing and distributing correspondence
- Communicates with management, staff, contacts and visitors, and acts as a resource for general administrative inquires and information
- Orders office supplies and equipment as required. May coordinate computer requests, phone and office moves and other installations
- Performing word processing requirements (meeting minutes, letters, memos, monthly reports, etc.)
- Managing and communicating confidential information
- Creating/ maintaining spreadsheets
- Maintaining correspondence/ document files
- Assembling manuals and project records
- Arranging details for meetings (room bookings, catering, teleconference, invitations, agendas)
- Attending meetings and taking minutes
- Assist site staff in the ordering and tracking of material delivery dates
- Ensure proper maintenance of all project files, records, drawings, and specifications
- May perform other related duties as assigned
**Education**: Post-secondary education is required as a minimum.
**Skills and Experience**:
**Required**: A minimum of ONE (1) year of relevant real estate or business administration work experience.
**Skills**:
- Advanced Proficiency in Microsoft Office (Word, Excel and PowerPoint), Outlook
- Professional English Language Proficiency; Cantonese and Mandarin Language Skills would be a clear asset.
- Communication skills (listening, verbal and written)
- Superior attention to detail and a commitment to maintaining the highest level of accuracy and integrity on legal documents and traffic reports.
- Demonstrated experience in dynamic and fast-paced environments with a positive attitude and high-volume traffic
- Experience working in the real estate development and/or customer service would be a clear asset.
- Professional English language proficiency; Cantonese and Mandarin language skills would be a clear asset.
- Strong written and oral communication skills, with the ability to clearly, concisely, and confidently report to the developer, PR team, marketing team, and upper management as needed.
- Problem Solving Skills & Good Judgment
- Interpersonal skills
- Initiative and creative
- Time Management
Schedule:
- Monday to Friday
Work Location: In person
