Administrative Secretary

3 months ago

Maple, Canada FIX IT RIGHT GARAGE DOORS INC. Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: No degree, certificate or diploma
- Experience: 2 years to less than 3 years
**Asset languages**:

- Russian
- Hebrew
**Work setting**:

- Relocation costs not covered by employer
- Construction
**Budgetary responsibility**:

- 0 - $100,000
- $100,001 - $500,000
**Tasks**:

- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Plan and control budget and expenditures
- Supervise other workers
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Supervise office and volunteer staff
- Train workers in duties and policies
- Resolve work problems, provide technical advice and recommend measures to improve productivity and product quality
- Requisition or order materials, equipment and supplies
- Prepare and submit reports
- Establish work schedules and procedures
- Ensure smooth operation of equipment
- Co-ordinate activities with other work units or departments
- Assign, co-ordinate and review projects and programs
- Arrange for maintenance and repair work
- Co-ordinate, assign and review work
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:

- 1 to 2 people
**Computer and technology knowledge**:

- Google Docs
- Dictaphone
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Database software
- Social Media
- Desktop publishing software
- MS Access
- MS Office
- Simply Accounting
**Technical terminology**:

- Business
**Type of industry experience**:

- Energy
**Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Project management
- Accounting
- Payroll services
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Quick learner
- Initiative
- Efficient interpersonal skills

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