General Office Secretary

3 weeks ago

Winnipeg, Canada RETSD Full time

**SECRETARIAL POSITION**

Bulletin No. 24C-003
**Educational Resource Centre**

**Class B - General Office Secretary**

**Full-time position (school year schedule)**
**7 hours per day; 8:00 a.m. - 4:00 p.m.**

**Effective August 28, 2023**

**Summary**:Provides secretarial and administrative support to the Manager of Community Initiatives, and/or
Consultants, Community Programming Coordinators/Connectors, River East Transcona Immigrant Services employees and Division Inclusion staff, by performing a variety of routine secretarial and administrative functions such as correspondence, organizing and maintaining paper and electronic files, requisitioning items for purchase, entering workshops, running reports, assisting with the organization of divisional events and if applicable, assisting staff and visitors.

**Responsibilities**:

- Prepares routine correspondence, keyboards/types, photocopies, collates and files a variety of materials, including collecting data for preparation and submission of the Manitoba Unit Credit Funding report
- Sorts and distributes mail, receives deliveries and arranges shipments to Divisional schools and departments, including the sourcing, assembly and distribution of the Divisional Kindergarten packages
- Assists with monitoring multiple budgets including tracking shipments, matching and approving invoices, monitoring open Purchase Orders, processing journal entries, transferring funds, requisitioning/ordering/ receiving supplies, researching vendors for best-priced items not on tender list and generating reports
- Enters workshops and events in CIMS for divisional staff registration, monitors registration and attendance, organizes workshop substitute forms and orders catering for the workshops
- Inputs IT tickets and enters events in the Divisional calendar
- Maintains staff attendance, verifies substitute forms and processes timesheets
- Converts administrators’ electronic signatures for Tyler report cards
- Assists with planning Divisional musical and sporting events, Divisional Concours, Divisional Growing and

Learning Events and the University of Winnipeg High School Enrichment program
- Assists with Provincial exams by recording and distributing information for sub-release, and following storage and shipping procedures
- Assists with e-waste disposal
- Assists with retention and shredding of document files and removal of dated curriculum
- Assists with tracking and updating fixed asset inventory
- Assists administration and/or staff when employees or visitors suffer from injuries and aid in the completion of documentation
- Performs other related duties as assigned

**Qualifications**:

- A high school diploma and a minimum of two years’ office experience in a secretarial position OR an equivalent combination of experience and training
- Minimum of 45 w.p.m. typing/keyboard skills
- Excellent knowledge of Office 365
- Proven ability to calculate, post and manage accounting figures and financial records
- Experience with CIMS Connect is an asset
- Knowledge of Tyler SIS is an asset
- Good public relations and communications skills with the ability to work cooperatively and harmoniously with colleagues, management, and be able to deal effectively with the public
- Prefer post-secondary secretarial training and/or readiness to upgrade skills by way of River East

Transcona School Division programs
- Respect confidentiality of work
- External applicants, upon hire, must supply a Criminal Record Search, and a cleared Child Abuse Registry check

This is a CUPE 4587 position.
Consideration for this position is not necessarily limited to those who apply.

**Salary**: $23.05-$27.02 per hour

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2023-08-28

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