Admin Assistant Ii

4 months ago

Greater Sudbury, Canada Vale Full time

**Ready to build a rewarding career in an industry that is growing?**

**Who We Are**

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change - our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with us and contribute to something meaningful and enduring.

**The Opportunity**

We are currently seeking an Administrative Assistant II based in Sudbury, Ontario to join our Exploration Department and support the North American Exploration team. This is a permanent position.

As an Administrative Assistant II, you will assist our Operational Support team with various administrative tasks related to our North American Exploration program which is primarily focused on discovering and delineating new mineral resources in Thompson (Manitoba), Sudbury (Ontario) and Voisey’s Bay (Newfoundland-Labrador).

In this position you will:
Additionally, in this position you will:

- Communicate with contacts at all levels inside and outside the organization.
- Process invoices for payment into the SAP system.
- Maintain internal invoice filing system.
- Ensure prompt payment to suppliers with agreed upon timelines.
- Investigate and resolve any invoicing issues arising.
- Assist in the budget process by consolidating information and monitoring spend throughout the year.
- Schedule meetings and coordinate workshops, conferences and other work-related events.
- Organize and maintain files, correspondence and records, following-up on pending matters.
- Prepare regular correspondences, reports, and presentations.
- Maintain dashboards, trackers and other Key Performance Indicators (KPI).
- Contribute to the continuous improvements of our administrative processes and procedures.
- Works independently within specific scope as determined by the immediate supervisor.
- Other administrative duties as assigned

**About You**

**Education**:

- College Diploma / degree in administrative or business studies

**Experience**:

- A minimum of 5 years of previous Administrative Assistant experience
- Experience and good understanding of the procurement process.
- Experience and good understanding of AR/AP and contract management.
- Good computer skills including, in-depth knowledge of Excel and SAP (an asset).

**Skills**:

- Curiosity to learn
- Hands-on approach to execution
- Ability to maintain the accuracy of data with a strong detail orientation.
- Customer focused with strong verbal and written communication skills.
- Effective problem-solving skills and ability to use critical thinking to resolve quality problems.
- Ability to multi-task, prioritize and organize work in an efficient way.
- Ability to work both independently and as part of a team in a fast-paced environment.

**What We Offer You**
- Competitive compensation including a variable annual incentive plan
- Participation in a competitive Defined Contribution Pension package
- Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
- Leave for all of life’s reasons (vacation, flex, sick, parental)
- Work culture dedicated to safety, diversity & inclusion, and career growth
- Employee Family Assistance Program
- Virtual Healthcare online
- Online training and career development opportunities

**Why Sudbury**

Greater Sudbury is a vibrant city in northeastern Ontario, renowned for its rich mining history and significant role in Canada's mineral production. The city sits atop one of the world's largest and oldest meteorite impact sites, the Sudbury Basin, which is exceptionally rich in nickel, copper, and other critical minerals that are needed for the green economy. The mining sector is a cornerstone of Sudbury's economy, driving both employment and economic growth, and Vale Base Metals plays a pivotal role in this regard. Our commitment to the community is as deep as our mines.

**Include to Transform**

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are critical to our success. We treat each other fairly and with dignity regardless of race, gender

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