Administrative Assistant

3 weeks ago


Vancouver, Canada MENARD CANADA Full time

**About Us**

Menard Canada is a leading construction company specializing in ground improvement solutions. We are committed to excellence and innovation, and we are looking for a dedicated Administrative Assistant to join our team during the peak construction season.

**Job Summary**:
We are seeking a proactive and organized Administrative Assistant to support our managers and employees with various administrative tasks related to hiring, onboarding, and operational support. This is an excellent entry-level opportunity for recent graduates eager to gain hands-on experience in Administration, Human Resources, Safety and Operations.

**Key Responsibilities**:

- Coordination of events in the West.
- Carry out pre-employment reference taking and plan pre-employment medical examinations.
- Coordinate and organize new employee HR and HSE onboarding, including preparing welcome kits and setting up workstations for all Menard Canada in the West.
- Maintain an up-to-date employee HSE training list and schedule training sessions as needed.
- Book lunch for sales events and manage the logistics of these occasions.
- Maintain an up-to-date trade show calendar; book sponsorships and the Menard booth for events.
- Handle requests for IT equipment (laptop) and manage office supplies, Telus account and order cell phones and manage printer contracts.
- Book staff accommodations and travel arrangements; hotels and flights for managers and permanent employees as needed.
- Coordinate general needs with the building manager, including ordering new office cards, keys, parking passes, and gym memberships.
- Provide clerical support for the office, including coordinating weekly office lunches.
- Maintain an up-to-date business license list for all operating locations and manage renewals.
- Answer phone calls and serve as the main resource at the office, maintaining contact lists.
- Fill out and submit prequalification forms for projects.
- Provide general administrative and HR support to the National HR Manager as needed
- Help organize social event in the West.
- All other related tasks.

**Qualifications**:

- Certificate, Diploma, in Human Resources, Business, or a related field.
- Strong multitasking abilities and the capability to manage priorities and meet deadlines.
- Excellent verbal and written communication skills.
- Experience in event organization and welcoming new employees.
- Ability to work independently, take initiative, and handle responsibilities with mínimal supervision.
- Proficiency in Microsoft Office Suite.
- A helpful and friendly personality, eager to support both managers and employees.

**Why Join Us**:

- Gain valuable experience in a dynamic and growing company.
- Work closely with experienced HR professionals.
- Contribute directly to the success of the company.

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person



  • Vancouver, Canada The Salvation Army Full time

    The Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...


  • Vancouver, Canada Claren Academy Full time

    **Career Opportunity - Administrative Assistant** Claren Academy is an independent elementary school. Founded with a focus on the future, we give our students strong academic foundations and the tools to be creative, competent, and happy in their changing world. Claren Academy is seeking an **Administrative Assistant** to join our growing, dynamic school...


  • Vancouver, Canada Acara Solutions Full time

    Our client in the rail industry is seeking an Administrative Assistant to join their Vancouver team. - **Purpose of the job**:_ - Under broad supervision of the Site Manager, performs managerial work to assist in the administration and coordination of all activities; _ - This includes supporting the management team and executes administrative tasks with...


  • Vancouver, Canada Loomo Marketing Full time

    **Administrative Assistant** Loomo Marketing is a full-service branding and marketing agency, with regional offices in Vancouver and Victoria, British Columbia. We are looking for a full-time Administrative Assistant to support our senior management team (open to part-time applicants as well). This role is perfect for someone with experience who is looking...


  • Vancouver, Canada inplayLIVE Full time

    **Administrative Assistant** Are you an Administrative Assistant who wants to help make a big impact on the world of sports? Through our program, thousands of members have learned the in-play strategies used by the top 0.01% of sports investors. inplayLIVE has also created 7 Millionaire Sports Investors. We are now looking for an Administrative...


  • Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...


  • Vancouver, Canada SONATA DESIGN Full time

    We are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada Canuck Place Children's Hospice Full time

    **Administrative Assistant** **Location**:Granville Office and Vancouver Hospice **Reporting to**:Administration Manager & Clinical Program Assistant **Job status**:Permanent, full-time 1.0 FTE (75 hours bi-weekly) **Compensation**:$50,000 - $53,000 - We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...


  • Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada RPMGlobal Full time

    **About the Role** Opportunity for an enthusiastic, energetic and experienced office administrator to provide office administration support to our North American operations. Working as the Administrative Assistant within the RPM Advisory Division, this role will provide varied administrative support to the team and ensure the smooth running of the growing...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada Pan American Silver Corp. Full time

    Pan American Silver was created with the intention to provide investors with the best vehicle to gain exposure to higher silver prices. Our vision is to be the world’s pre-eminent silver producer, with a reputation for excellence in discovery, engineering, and sustainable development. Pan American Silver has several underground and open pit operations in...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. Administrative Assistant Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of...


  • Vancouver, Canada The Salvation Army Harbour Light Full time

    POSITION PURPOSE SUMMARY: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may...