Administrative Assistant

2 weeks ago

North York, Canada Ministry of Health Full time

You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive, high-level client service and administrative support.

If this sounds like you, then consider this exciting opportunity with the Ministry of Health, Emergency Health Program Management and Delivery Branch, where you will play a key role in providing administrative and financial services to the North York Field Office (Toronto region).

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: You will:

- Provide financial administrative support;
- Maintain transfer payment program budget spreadsheets, prepare financial letters and budget attachments;
- Organize and log incoming/outgoing mail;
- Respond to internal and external inquiries;
- Compose, prepare, and process correspondence;
- Produce a variety of materials such as reports, spreadsheets, minutes, presentations; and
- Schedule meetings and co-ordinate travel arrangements.

**How do I qualify?**:
**Mandatory**:

- Keyboarding skills of 50 words per minute.

**Administrative Skills and Knowledge**:

- You have demonstrated experience providing administrative support.
- You have knowledge of and/or the ability to interpret administrative policies, procedures and practices to provide administrative and reception support services to managers and staff.
- You have the ability to manage files and arrange meeting/travel accommodations.

**Communication and Interpersonal Skills**:

- You have demonstrated communication and interpersonal skills, tact and diplomacy to work effectively with staff, managers, suppliers and to provide customer and reception services.
- You have demonstrated written communication skills to prepare standard correspondence such as letters, memoranda, reports and presentations.

**Financial Skills**:

- You have the ability to maintain and monitor the office budget, process invoices and reconcile purchasing card statements and expense claims.
- You have the ability to maintain budget speadsheets for transfer payment programs, prepare financial letters and budget attachments.
- You can complete various financial forms and documents, and produce financial reports.

**Organizational, Reasoning, Problem-Solving and Analytical Skills**:

- You can set priorities, respond to demands and work independently.
- You can manage the routing of correspondence packages, coordinate meetings, make travel accommodation arrangements, and maintain filing systems.
- You can compile information for meetings and presentations.
- You have experience dealing with confidential information and determining the appropriate release of information.

**Computer Skills**:

- You have the ability to use financial and attendance management systems to produce correspondence and reports to enter and maintain financial and staffing data.

**Additional Information**:
**Address**:

- 1 English Temporary, duration up to 12 months, 5700 Yonge St, North York, Toronto Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:
***
- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Tuesday, January 23, 2024**Note**:

- T-HL-210182/24

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