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Administrative Assistant
3 weeks ago
**About Us**: Bespoke Office Furniture Store is a premier supplier of high-quality office furniture solutions in Toronto. We are committed to providing exceptional customer service and innovative products that meet the diverse needs of our clients. We are currently seeking a dedicated and organized Administrative Assistant to join our team.
**Key Responsibilities**:
- Answer and direct phone calls, take messages, and handle correspondence.
- Manage and organize office operations and procedures.
- Schedule meetings and appointments.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies and research new deals and suppliers.
- Order and track materials supplies for all projects.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Coordinate and assist with special projects as required.
- Ensure the office is always clean and presentable.
- Perform general office tasks such as typing, filing, and answering phones.
- Manage incoming and outgoing correspondence.
- Assist with data entry and maintaining electronic and hard copy filing systems.
- Coordinate appointments and maintain calendars.
- Provide exceptional customer service to clients and visitors.
- Assist with proofreading documents for accuracy.
- Utilize QuickBooks for basic accounting tasks.
- Coordinate project installation with clients, installation teams and production.
- Provide support to marketing team.
**Qualifications**:
- Proven experience as an administrative assistant or office admin assistant.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
Pay: $20.00-$25.00 per hour
Expected hours: 37.5 per week
**Benefits**:
- Extended health care
- On-site parking
- Store discount
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Commission pay
- Overtime pay
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Administrative experience: 2 years (required)
- QuickBooks: 1 year (required)
Work Location: In person
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