Operations Administrator

3 weeks ago

Vancouver, Canada Canadian Memorial United Church Full time

**OPERATIONS ADMINISTRATOR**

**CANADIAN MEMORIAL UNITED CHURCH & CENTRE FOR PEACE**

**April 2023**

Canadian Memorial United Church (CMUC) is a thriving, open-hearted, open-minded, Affirming community of faith in the heart of Vancouver. Our inclusive and progressive Christian community is looking for a collegial and dynamic **Operations Administrator **to serve our vibrant and diverse congregation.
As the **Administrator,** you will manage the **day-to-day operations** at the Centre for Peace office that supports church financial operations, facilities rentals and events. You will report to the Lead Minister and work closely with all Ministry Teams providing **ongoing support **as required.
The successful applicant will have progressive values consistent with those to which CMUC aspires.

**RESPONSIBILITIES**
- **Day-to-day operations: (60 to 65%) **_
- Lead a team of seven staff: Office Administrative Assistant, Facilities Operation and Maintenance of buildings & ground, Accounting Technician/Bookkeeper, Ceremonies Coordinator, Facility Hosts. o In consultation with the Lead Minister, hire, train and support new office staff o Act as primary point of contact for assigned staff, help staff to prioritize and plan their workload, conduct regular check-ins, resolve problems as required o Work with staff to continually improve processes and procedures, building a solid foundation for long-term sustainability o Conduct annual performance and salary reviews for assigned staff o Provide rental hosting backup as required
- Ensure smooth administrative operations including identification of technology solutions that support and enhance operations
- Regularly report on office/facilities operations and new projects
- Maintain an onsite administrative presence at the Centre for Peace.
- **Financial oversight and support: (10 to 15%) **_
- Responsible for preparation of overall CMUC budget
- Manage budgets/actuals related to the office and facilities operations
- Work closely with the Board and Lead Minister in achieving overall revenue goals related to facilities rentals.
- **Overall: (20 to 30%) **_
- Collaborate with Ministers (3) and provide support as required
- Support the Board and Board Committees as required
- Work closely with the Communications and Marketing Specialist
- Serve as the administrative point of contact for other CMUC staff and congregants
- Assess (with help) the current state of CMUC technology and determine technology plan for the future
- Ensure that membership, active ministries, leaders, volunteers and ceremonies (baptism, funeral and wedding) records are maintained

**TO BE SUCCESSFUL IN THIS ROLE, YOU WILL NEED**:

- Exceptional organizational and time management skills
- Excellent communications and interpersonal skills
- Project management and supervisory experience
- Proven ability to guide and mentor teams
- Excellent computer skills in both Mac and PC environments
- Minimum 5 years professional office experience with post-secondary education in a related area
- Experience in a non-profit or faith-based organization, an asset

**CORE COMPETENCIES**
- People and project management
- High degree of professionalism and - Attention to detail integrity - Collaboration and collegiality
- Interpersonal skills - Initiative
- Problem-solving and decision-making - Time management
- Written and verbal communication - Setting priorities

**TERMS OF EMPLOYMENT**:

- 30 hours per week with flexible hours that may vary from week to week. Some work may be conducted virtually.
- Current criminal record check required on acceptance of this position

**HOW TO APPLY**

We acknowledge that we work on the unceded traditional territories of the xʷməθkwəy̓əm (Musqueam),

**Job Types**: Part-time, Permanent
Part-time hours: 30 per week

**Salary**: $30.00-$33.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6J 2M3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 5 years (required)
- Management: 1 year (required)

Work Location: One location

Application deadline: 2023-04-20
Expected start date: 2023-04-24

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