Executive Assistant

3 weeks ago

Vancouver, Canada Dialog Full time

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do.

Explore the Vancouver Studio and join us

**How you'll make a difference**:

- Provide flexible, reliable and consistent administrative support to the COO and Managing Partner (MP)
- Coordinate with other EA’s across the practice
- Meticulously manage complex, often changing calendar, travel bookings, and expense claims
- Develop, prepare, and organize presentations, packages, and submissions
- Provide project support and coordination
- Provide oversight and coordination for policies creation and maintenance
- Anticipate the needs of the COO and act independently with little to no direction
- Edit and proof documents and presentations including contracts, policy and procedure documentation, agendas and meeting packages
- Manage sensitive and confidential information with tact and discretion
- Update, maintain, and archive electronic files, documents, tracking logs, databases, and reports
- Organize internal events and/or meetings periodically, and provide support for cross studio administration meetings

**Who you are**:

- A graduate of a post-secondary administrative program or related discipline is preferred
- A minimum of 10 years executive administration experience
- Excellent organizational and self-motivation skills
- Ability to proactively make decisions and priority calls with little guidance
- Excellent spoken and written communication skills
- Intermediate to advanced skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint
- Must be organized and be able to prioritize, have the ability to multitask
- Ability to work in a team environment and independently is essential

**Perks & Benefits**
- Parental leave top-up programs for all parents upon the birth or adoption of a child, continued growth through Learning & Development support, RRSP matching and competitive medical and dental benefits coverage upon the first day of employment are just a few of the benefits that DIALOGers enjoy.

**Equal Opportunity

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