Administrative Assistant, 24-hour Services

1 month ago

Toronto, Canada Fred Victor Full time

**INTERNAL/EXTERNAL**

**Job Title**: Administrative Assistant, 24-Hour Services
**Position Type**: Non-Bargaining Unit, Full-Time, Permanent
**Number of Positions**:1_ _
**Rate**: $23.20 per hour
**Vacation **4 weeks** **to start

**Benefits**:Group benefits with Life Insurance, AD&D, Extended Health and Dental Care with

premiums 100% paid by the employer, LTD with premiums 100% paid by employees;
paid sick leave and float day

**RRSP**:RRSP with 6.5% employer contribution and 4% employee contribution after successful
completion of probation

**Hours**:37.5 hours per week, Monday to Friday, distributed amongst 3 sites (Bethlehem United
Shelter, Fatima House and Women’s Drop In)***

**Supervisor**:Director, 24-Hour Services
**Posting Date**: March 16, 2023
**Application Deadline**: March 28, 2023_ _
**Location**: 1161 Caledonia Road, 1059 College St., 67 Adelaide St. East, Toronto

**Why Fred Victor?**
For over 125 years, Fred Victor has been a leader in providing place and purpose to people in need in Toronto. Our
mission is to improve the health, income and housing stability of people experiencing poverty and homelessness.
We are** **committed to ending chronic homelessness. This is an ambitious and bold goal but we believe, achievable.

24-Hour Services includes emergency and transitional shelters, Women’s 24-HR Drop In, Respite and the Edward
Hotel Temporary Shelter programs. These emergency services provide specialized supports for homeless women,
men and couples who face barriers due to mental health issues, substance use, social isolation, immigration status,
unemployment/underemployment challenges and history with the criminal justice system.

Duties include providing support to 24-Hour Services management and front-line staff with the provision of day-to
- day administrative duties at Bethlehem United Shelter, Fatima House and Women’s Drop In.

**Does this sound like work you want to be a part of?**
We offer a supportive environment, an opportunity to join a diverse team of caring professionals and a chance to
make a difference. With over 60 programs and services and more than 21 sites, there are lots of opportunities to
grow your career with us. Many members of the management team started in relief and front-line roles.

**What You Will Do**:

- Process weekly accounts payable and cheque requisitions.
- Maintain appropriate records and conduct cheque requisitions investigation as necessary.
- Administer, replenish and reconcile petty cash on a monthly basis; responsible for transferring cash, as required.
- Responsible for reconciling visa statements.
- Replenish and reconcile resident TTC (tokens) stock.
- Assist site management in researching, obtaining information and quotes as required.
- Compile statistical data/information as required.
- Purchase and maintain an inventory of office supplies.
- Keep accurate records of all office equipment, including maintenance and servicing of equipment.
- Provide support in copying and filing of financial reports, funding submissions and other reports as required.
- Organize and maintain efficient filing system ensuring confidentiality.
- Responsible for registering staff for training and maintaining records.
- Monitor and maintain completed task forms and update policy binders.
- Co-ordinate inventory, tracking, replenishment and storage of resident and program supplies.
- Submit, track and note patterns of property management work order requests.
- Post job openings and schedule interviews, as requested by management.
- Perform other tasks as directed by the Director, 24-HR Services and/or site Managers.

**What You Bring to the Team (Qualifications)**
- 2 years of experience in non-profit sector
- Community College Diploma in office administration
- Good written and verbal communication skills
- Strong time-management skills and attention to detail
- Ability to work in an unpredictable and a fast-paced environment
- Demonstrated skills in maintaining office systems
- Strong customer service and organizational skills
- Ability to work independently and in a team environment
- Must have demonstrated skills in multitasking and problem solving
- Must follow policies and procedures as required by the organization
- Able to take initiative with mínimal direction and supervision

**What Sets You Apart**
- Planning, Organizing, and Priority Management
- Good computer skills (MS Word, Excel, Outlook, Microsoft Tams)
- Good written and verbal communication skills

**Compensation and Benefits**
- For the Administrative Assistant Fred Victor offers an hourly rate of $23.20
- 4 weeks of vacation to start + 1 float day
- Generous paid sick leave allowance
- A comprehensive Dental, Extended Health and LTD group benefits package includes individual and family

coverage, including prescriptions, hospital accommodation, hearing care, paramedical practitioners and a wide
variety of dental care. Additional insurance includes vision care and travel for emergency med

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