Ontario Program Administrative Assistant

2 weeks ago

Kitchener, Canada Mennonite Central Committee Full time

**Location Region**
- Canada - Ontario

**Applications Close Date**
- Nov 29, 2023

**Job Synopsis**
- This is a salaried contract full time position that will provide administrative support to the Mennonite Central Committee Ontario (MCCO) Ontario Programs Team and Program Coordinators.
The Ontario Program Administrative Associate will be assigned tasks and duties to support wide variety of programs and special projects. The individual will be responsible to support database administration and data quality and support program planning, monitoring, evaluation, and reporting functions.
This role also provides administrative assistance that will include supporting workshops, events, and program activities both online and in person. This role also includes providing backup support to our Raw Carrot soup enterprise.
MCC is a charitable organization that partners with churches and community organizations worldwide to walk with people who are disadvantaged. MCC supports activities that provide emergency assistance, reduce poverty, and promote healthy communities, sustainable living and alternatives to violence. As an internationally recognized NGO, MCC currently serves in more than 45 countries with over 475 partners, 1,000 staff and 40,000 volunteers.

**Qualifications**
- Required
- Experience in office administration
- Ability to meet deadlines
- Excellent oral and written communication skills
- Self-motivated and willing to take initiative
- Flexibility and resourcefulness in changing priorities to respond to needs as they arise
- Excellent computer skills and competency with Microsoft Office suite
- Experience with computer programs that facilitate remote connectivity (e.g., MS Teams, Zoom, etc.)
- Proficiency in using databases i.e., entry, administration, reports
- Excellent organizational skills with attention to detail
- Ability to work independently and as a member of a team
- Ability to prioritize a wide variety of tasks
- Ability to manage logistics in planning and follow through for a variety of events and/or meetings
- Respect for and discretion in dealing with confidential/sensitive material
- Ability to work in a multi-program environment and meet deadlines
- Flexibility and resourcefulness in changing priorities to respond to other needs that may arise
- Valid ‘G’ Ontario driver’s license
- Ability to travel within Ontario
- Police vulnerable sector check (required upon hire)
- Legally able to work in Canada
- Ability to relate well to people of all ages and backgrounds with a pleasant and professional demeanor - including ability to work with populations with vulnerabilities
- College or University degree in a related field (i.e., Business Administration, Nonprofit Management, Social Work, or Human Services Education)

Preferred
- Experience working in food services and experience with safe food handling to support Raw Carrot Soup Enterprise occasionally
- Understanding of issues associated with poverty and homelessness including trauma, addictions, and mental health
- Experience working in an environment with program participants and volunteers

**Key Responsibilities**
- Program
- Provide administrative support for Ontario programs, education, and advocacy projects as assigned
- Assisting with our Apricot database to maintain quality program data, running reports, identifying missing data, and following up with program staff
- Assisting with the administration of partnership agreements and funds allocated by programs to partners
- Support the Program Team by taking notes, editing, and compiling documents, etc.
- Outlining standardized processes for programs and projects in workflow documents
- Compiling, editing, formatting program policy and procedure documents
- Compile information and support the completion of program reports
- Assist in administration related to internal/external training workshops and meetings, including invoicing and documentation participation, or expenses/revenues
- Provide backup support to the Raw Carrot Soup enterprise when staff are on vacation/sick, or for deliveries
- Assisting with the administration of funds allocated for healing and crisis response to partners
- Assisting with logistics and support for Niska craft sales in southern Ontario
- Support administration of education and engagement activities including event booking, contracts, data management, etc.
- Support program teams in fostering an approach to social inclusion and belonging by bridging participants to sustainable relationships in communities
- Scheduling and attending various meetings, ordering supplies or food, taking notes and tracking follow-up
- Editing of program documents and reports
- Supporting program volunteer administration and backchecks

Other
- Perform other job-related duties as assigned
- Participate in MCCO orientations, provincial meetings, Peace Conference and Staff Development Day
- Participate in a local faith community, being willing to use personal gifts within thi

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