Bilingual Payroll Administrator

4 days ago

Waterloo, Canada Ontario Teachers Insurance Plan (OTIP) Full time

Company Description

OTIP (Ontario Teachers Insurance Plan) is a member-focused, service-driven organization. We are committed to putting our people first by fostering a positive and inclusive work environment, providing a competitive total compensation package and investing in career development. Our team is currently looking for an:
**Bilingual Payroll Administrator**

**Job Description**:
The Payroll Administrator is responsible for working with the payroll provider and Human Resources to ensure that payroll, related remittances and accounting activities are processed accurately and on a timely basis.
- Maintains payroll information. This includes collecting, calculating, and entering data into the payroll system, reconciling pension, benefits, donations and other payroll related remittances, and ensuring timely payment of amounts due.
- Prepares all salary related journal entries for entry into the general ledger. Updates payroll records in the payroll system including entering changes in salaries, exemptions, department/division transfers, and other payroll deductions.
- Provides payroll information and responds to inquiries as required in French or English.
- Maintains knowledge of current payroll legislation. Follows policies and procedures to maintain payroll operations, reporting needed changes as required.
- Liaises with the Human Resources department and payroll provider to resolve complex payroll issues.
- On a monthly basis reconciles all payroll general ledger accounts and prepares variance analysis for payroll and benefit expenses. Prepares monthly cost share journal entries and monthly reconciliations.
- Completes year-end audit schedules for various payroll general ledger accounts.
- Prepares year end T4’s, T4A’s, T2200, RL1's and annual returns for all provinces including Quebec.
- Secures financial information through regular database back-ups and follows internal accounting controls to maintain financial security.
- Performs other duties within competence, as assigned.

**Qualifications**:

- Grade twelve secondary school education.
- A minimum of two years’ experience in payroll.
- Completion of Canadian Payroll Association certification program (Payroll Compliance Practitioner is preferred).
- Knowledge of HRIS software and accounting packages such as Dayforce or D365.
- Exceptional communication skills and a demonstrated ability to deal effectively with all levels of internal and external stakeholders.
- Ability to communicate in French & English
- Demonstrated ability to collect, compare and analyze all information and figures in great detail, while using creative and strategic approaches to solve complex problems and concepts.
- Superior time management and organizational skills to manage competing priorities including strong project management skills.
- The ability to communicate in French is considered an asset.

Additional Information
**What we offer**:

- Competitive salary and bonus structure
- Industry-leading employer-paid group benefits that start on your first day
- Defined benefit pension plan
- 100% coverage of continuing education and licensing fees (including RIBO and AIC courses)
- Flexible work from home and hybrid options
- Opportunities for advancement
- OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavour to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities._
- As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique._

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