Operations Coordinator

4 weeks ago


North Bay, Canada Odonaterra Inc. Full time

Career Posting: Operations Coordinator

[Canada] [Hybrid Option] [Part-time] 

Application deadline: October 25, 2024

Proposed start date: November 18, 2024

About Odonaterra 

We work with communities, industry and governments to advance community wellbeing by supporting Indigenous-led planning, studying, impact assessment and monitoring.

At Odonaterra, we have a relaxed work culture and office environment, with a small but mighty team. Our office is headquartered in North Bay, Ontario, with staff who work remotely in the Ottawa region, Montreal, and Vancouver to achieve our mission of providing sustainable solutions for our clients.  

About the Opportunity

As our Operations Coordinator, you'll work 3 days per week (24 hours) with the team to manage all aspects of business operations. Ideally, you will be based in North Bay, Ontario to work directly with the Managing Director / CEO, or be able to travel to North Bay weekly to complete your work. At least some of your work week will be spent in the North Bay office with the expectation that you work from the office at least once a week.  

Responsibilities 
- Work with our accounting team to support financial operations including payroll, reviewing expense reports, filing and organizing expense receipts, and preparing monthly financial reports.
- Following up with clients to achieve accounts receivable targets.
- Responsibility for account payables to suppliers and subcontractors.
- Supporting Project Managers with setting up project filing systems in SharePoint and in Timeneye.
- Project administration and support tasks such as filing, booking meeting/workshop venues and catering, booking travel / logistics as requested by Project Managers.
- Work with the team to identify and implement solutions to streamline business processes.
- Travel to and work in our North Bay office a minimum of 1 day per week. 
- Participate in weekly and ad hoc staff meetings to coordinate project work with other team members. 
- Represent the company and act in a trustworthy, competent, and professional manner. 
- Uphold the Company’s vision, mission, policies, and values. 

Skills & Experience 
- College diploma or university degree related to business operations management - including bookkeeping, accounting, business administration, office administration, project management, or similar. 
- 1 - 5 years of relevant experience.
- Knowledge of or experience using Timeneye, Wagepoint, and Quickbooks Online, would be an asset.
- Excellent communication and interpersonal skills to liaise with client communities, staff and leadership competently and respectfully, government agency representatives, the public, and stakeholder groups as required. 
- Proficiency in French would be an asset.
- Minimum one year experience working remotely would be an advantage.
- Detail oriented and self-starter.
- Ability to work effectively both independently and as part of a team. 

Compensation and Benefits 
- Salary of $32 - $42 / hour depending on experience.
- Hybrid work model with the expectation of working from the office (located in North Bay) at least once a week
- Paid time off options: Vacation; personal/sick time (plus statutory holidays in Ontario based on the Employment Standards Act) 
- Competitive benefits package including a Health Spending Account
- Office equipment allowance for: Laptop, Monitor, and other office essentials.

Application 

Join our team at Odonaterra and contribute your expertise to help us strengthen and grow our business. 

**Job Type**: Part-time

Pay: $32.00-$42.00 per hour

Expected hours: No more than 24 per week

**Benefits**:

- Casual dress
- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Wellness program
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in North Bay, ON P1A 2A8

Application deadline: 2024-10-25
Expected start date: 2024-11-18



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