Receptionist and Accounts Receivable/payable

3 weeks ago

Grande Prairie, Canada Vincent Communication and Controls Ltd. Full time

**Key Responsibilities**:
**Receptionist**:

- Greet guests that come to the office, determine their needs, and direct them to the right contact.
- Conduct clerical duties, including maintaining electronic and hard copy filing.
- Provide administrative support for the operations teams including arrangements for meetings, travel, and accommodations.
- Assisting with document development and formalization.
- Ensure reception area is tidy and presentable, with all necessary stationary, and material.
- Receive, sort, and distribute any incoming deliveries and post.
- Prepare any outgoing deliveries and post for courier / delivery as required.
- Order office supplies, keep accurate inventory and reorder as needed.
- Complete out of office tasks such as banks runs, office supply runs, and other out of office tasks as required.

**Accounts Receivable**:

- Collect, prepare, and organize data to complete invoicing for all divisions; ensuring required backup is included with invoice (PO, accurate coding, and authorization)
- Entering invoices into Open Invoice, Cortex, and other applicable invoicing systems.
- Communicate with customers regarding coding and signature of invoices.
- Ensure all invoices are issued and delivered in a timely fashion and that they have been delivered to the appropriate person.
- Send customer accounts receivable statements.
- Contact customers for payment arrangements and / or collections.
- Escalate non or delayed payments, missed signatures, and coding to the appropriate Manager.
- Complete payments by receiving, processing, verifying, and reconciling invoices.
- Update accounts receivable aged reports as needed.

**Accounts Payable**:

- Separate and distribute invoices to appropriate authorized persons for approval and coding.
- Follow-up on invoices that have been distributed for approval and not returned.
- Ensure invoices are coded correctly as per company coding sheet.
- Verify vendor accounts by reconciling monthly statements to related transactions.
- Respond to vendor inquiries, investigate, and resolve any discrepancies.
- Setting up new vendors and maintain existing vendor files.
- Pay vendors by scheduling and preparing checks, EFT’s, money orders, wire transfers etc.
- Resolve and communicate invoice payment discrepancies including noting credits.

**Required Experience and Education**:

- Previous experience in Reception/AP/AR role is considered an asset.
- Experience with QuickBooks, Cortex and Open Invoice is an asset.
- Experience in the Oil and Gas industry is considered an asset.
- Intermediate understanding of Microsoft Office programs.
- Intermediate understanding of computer fundamentals.

**Required Skills**:

- Strong English communication skills with the proven ability to communicate with respect and professionalism.
- Strong problem-solving skills and use of good judgement in response to unexpected problems.
- Reliable and dependable.

**What do we have to offer?**
- Compensation will be based on a combination of experience and education. Hourly rate ranges between $20.00 to $30.00.
- Potential for yearly bonus that is calculated on key company financial metrics.
- Participation in the Family Extended Health Benefits program after completion of 90-day probationary period.
- Guaranteed two weeks’ holiday.
- Upon Management approval - Vincent Communications may pay for approved additional training and courses as well as compensation for the time required to complete them.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$30.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Work Location: In person

  • Receptionist and Accounts Receivable/payable

    2 weeks ago

    Grande Prairie, Canada Vincent Communication and Controls Ltd. Full time

    Key Responsibilities:Receptionist: Greet guests that come to the office, determine their needs, and direct them to the right contact. Conduct clerical duties, including maintaining electronic and hard copy filing. Provide administrative support for the operations teams including arrangements for meetings, travel, and accommodations. Assisting with document...

  • Accounts Payable

    3 weeks ago

    Grande Prairie, Canada Wheaton Chevrolet Cadillac Full time

    **Wheaton Chevrolet Cadillac Ltd has an immediate opening in the Accounting Department. We are looking for a skilled accounting administrator to perform a variety of duties.** - **Requirements**:_ -**: - Experience with account reconciliations**_**: - Familiar with preparation of journal entries; accruals; prepaid expenses**_**: - Knowledge of basic...

  • Accounts Payable Clerk

    2 weeks ago

    Grande Prairie, Canada CDN Controls ULC Full time

    **Overview**: CDN Controls ULC. (CDN) is a fully integrated provider of instrumentation, electrical, automation, communication, combustion and emissions, and meter proving services throughout Western Canada. We are a globally recognized business celebrated for our tenacious full service approach and relentless pursuit of industry dominance and excellence. At...

  • Accounts Receivable/administrative Assistant

    4 weeks ago

    Grande Prairie, Canada Northern Doors Full time

    Northern Doors is currently seeking a full-time Accounts Receivable/Administrative Assistant to join our team. We are a well-established, family-orientated company located in Grande Prairie, AB. Northern Doors services, maintains, and installs an extensive range of products, such as: commercial overhead doors, residential garage doors, hollow metal man doors...

  • Accounts Payable Clerk

    2 weeks ago

    Grande Prairie, Canada CDN Controls ULC Full time

    Overview:CDN Controls ULC. (CDN) is a fully integrated provider of instrumentation, electrical, automation, communication, combustion and emissions, and meter proving services throughout Western Canada. We are a globally recognized business celebrated for our tenacious full service approach and relentless pursuit of industry dominance and excellence. At CDN,...

  • Accounts Payables Administrator

    4 weeks ago

    Grande Prairie, Canada RT Rentals Inc. Full time

    Process vendor invoices from packing slips to invoices, into accounting program. sorting, matching packing slips to invoices. coding Vendor invoices. Administering PO's and tracking. Reconcile all vendor accounts. Filing all vendor invoices. **Job Types**: Full-time, Permanent Pay: $22.50-$30.00 per hour Expected hours: 40. per week **Benefits**: -...

  • Accounts Payable, Receivable

    2 weeks ago

    Grande Prairie, Canada TU CASA GROUP Full time

    Tu Casa Group is a locally owned oilfield service company in Grande Prairie, AB. We are looking for an experienced, motivated and reliable Accounting Specialist to join our team immediately! We have a friendly and fast paced work environment and offer a comprehensive benefits package to full-time employees after a 3-month probationary period. General...

  • Accounting Clerk

    2 weeks ago

    Grande Prairie, Canada SOS Graphics Full time

    SOS Graphics is looking to expand its teamAccounting Clerk Position Available ImmediatelyResponsibilities: Perform Accounts Receivable and Accounts Payable duties Investigation and resolution of invoice discrepancies and contacting customers regarding past due items Reconcile vendor statements and request copies as required Batching and posting purchase...

  • Bookkeeper/receptionist

    2 weeks ago

    High Prairie, Canada MNP Full time

    Find your ideal work-life balance with a reduced schedule of 30-35 hours per week. Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Accounting and Administration team as a Bookkeeper/Receptionist....

  • Receptionist / Administrative Support

    5 days ago

    Grande Prairie, Canada Restore Hair and Scalp Clinic Full time

    Job Purpose:The Receptionist is responsible for creating a warm and inviting atmospheres for all clients when they walk in the door or call the clinic. This position is responsible for the behind-the-scenes operation of the Clinic ensuring things run smoothly and that all clients and employees are supported.Duties and Responsibilities:Front Desk is...

  • Receptionist / Administrative Support

    6 days ago

    Grande Prairie, Canada Restore Hair and Scalp Clinic Full time $45,762 - $70,000

    Job Purpose:The Receptionist is responsible for creating a warm and inviting atmospheres for all clients when they walk in the door or call the clinic. This position is responsible for the behind-the-scenes operation of the Clinic ensuring things run smoothly and that all clients and employees are supported.Duties and Responsibilities:Front Desk is...

  • Accounts Receivable Administrator

    4 weeks ago

    Grande Prairie, Canada Northern Metalic Sales Full time

    Based in Grande Prairie, Alberta, Northern Metalic is an independent industrial supply company offering both traditional and non-traditional MRO products and related services. The company ensures reliable inventory levels of over 100,000 items required in the business of transportation, construction, forestry, mining, oil and gas and agriculture. A highly...

  • Accounting Technician

    3 weeks ago

    Grande Prairie, Canada Grande Spirit Foundation Full time

    The Grande Spirt Foundation (“GSF”) organization is recruiting an innovative and business-centric **Accounting Technician (AP/AR)** to join its GSF Finance and Accounting team. **Responsibilities**: - Process bi-weekly accounts payables as approved by authorized managers - Process charge changes provided by different levels of management, monthly...

  • Receptionist

    4 weeks ago

    Grande Prairie, Canada Strike Group Full time

    **Receptionist** *** This position is an important member of the Strike Team. The Receptionist is responsible for a wide variety of clerical office duties in support of company administration. This includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling...

  • Accounting Assistant

    2 weeks ago

    Grande Prairie, Canada Varo Industries Corp Full time

    **We are looking for great people to join our team. We are currently hiring an Accounting Assistant.** **Duties**: - Preparing, processing, and submission of customer tickets and invoicing. - Processing vendor invoicing - Monitor overdue accounts. - Reconciliation of invoices and statements. - Preparing of month end and year end reports. - Communicate with...

  • Senior Accountant, Assurance and Accounting

    2 months ago

    Grande Prairie, Canada Craig Keen Despatie Markell LLP Full time

    If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Senior Accountant, Assurance and Accounting (CPA Designated) Inspirational, innovative and entrepreneurial - this is how we describe our...

  • Senior Accountant, Assurance and Accounting

    2 months ago

    Grande Prairie, Canada Craig Keen Despatie Markell LLP Full time

    If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Senior Accountant, Assurance and Accounting (CPA Designated) Inspirational, innovative and entrepreneurial - this is how we describe our...

  • Senior Accountant, Assurance and Accounting

    3 months ago

    Grande Prairie, Canada Craig Keen Despatie Markell LLP Full time

    If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Senior Accountant, Assurance and Accounting (CPA Designated) Inspirational, innovative and entrepreneurial - this is how we describe our...

  • Senior Accountant, Assurance and Accounting

    4 weeks ago

    Grande Prairie, Canada Craig Keen Despatie Markell LLP Full time

    If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Senior Accountant, Assurance and Accounting (CPA Designated) Inspirational, innovative and entrepreneurial - this is how we describe our...

  • Senior Accountant, Assurance and Accounting

    4 weeks ago

    Grande Prairie, Canada Craig Keen Despatie Markell LLP Full time

    If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Senior Accountant, Assurance and Accounting (CPA Designated) Inspirational, innovative and entrepreneurial - this is how we describe our...