Maintenance Admin Assistant

3 weeks ago

Timmins, Canada Magris Talc Full time

**We are currently seeking to add a Maintenance Administrative Assistant to our Penhorwood Mining Operations team. This location is approximately**
**70km west of Timmins towards Foleyet and is a full time and permanent Salaried position which requires daily travel.**

**JOB SUMMARY/PURPOSE**
- Specialized administrative duties for the purpose of maintaining plant equipment and procurement supplies for the maintenance department.

**JOB SCOPE/DIMENSIONS**
- This role includes collecting information, data entry, recording maintenance activities, procurement of supplies and scheduling of maintenance for vehicles, grounds, and plant equipment at the Penhorwood mine siteand Foleyet Loadout facility.
- All documentation and records must conform to applicable standards set forth by the MOL, MOE, MTO and Magris Talc Canada.

**KEY TASKS AND RESPONSIBILITIES**
- Retrieve, gather, input, and maintain maintenance information in both computer and manual systems.
- Provide general administrative work to assure accuracy and smooth operation of the Maintenance Department.
- General clerical duties, including filing, photocopying, posting of notices, and ordering of parts and supplies as directed.
- Develop and issue computer reports as requested (MP2, Excel, AX).
- Assist with and/or prepare materials.
- Prepare summary reports of maintenance costs.
- Research availability and sourcing for purchasing of emergency and critical spare and repair parts.
- Compile information such as identification of items, costs, vendor, freight charges, etc. for purchasing of all maintenance materials.
- Prepare all purchase requisitions, coordinate, and expedite approvals as required, maintain all budgetary records, and provide follow-up action with related departments such as Accounting, buyers, vendors, requestors and receiving.
- Review documents for accuracy, sufficiency and maintain any necessary follow-up.
- Maintain all files and inventory records of all orders placed and received, including delivery time schedules.
- Keep up-to-date records of materials used so that minimum stock levels are maintained.
- Keep up-to-date records of fall arrest safety equipment.
- Keep up-to-date records of slings and all rigging equipment.
- Maintain to small tools registry.
- Perform any other duties that may be assigned by Maintenance Supervisor.

**OTHER IMPORTANT FUNCTIONS**
- Support all company objectives in areas of safety, business improvements and 6S implementation.

**JOB SPECIFICATIONS**

**Education and Experience requirements**:

- Minimum Grade 12 education.
- Proficient in computer knowledge, organization of data and data entry accuracy.
- Minimum 2 years of experience in Operations and Magris Talc business systems an asset.

**Knowledge, skills,**
**abilities,**
**and other characteristics**:

- Must be able to receive direction and work efficiently under supervision and work cooperatively with others.
- Ability to perform general office and clerical work.
- Good communication and organizational skills.
- Knowledge of office practices and Magris Talc policies and procedures.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to accurately write routine reports and correspondence.
- Ability to maintain complex records and to assemble and organize data.
- Magris Talc Canada is an equal opportunity employer who values and respects diversity through fostering an inclusive environment based on mutual respect and dignity. Accommodation is also available throughout our recruitment process for applicants with disabilities and upon request._
- We are committed to protecting the privacy of personal information and therefore your information will be used for recruitment and employment purposes only. We thank all applicants for their interest. However, only those selected for an interview will be contacted._

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