Contract Administrator

2 days ago

Lake, Canada Town of Ajax Full time

**Experience it Ajax**:
The Town of Ajax, situated on the northern shore of Lake Ontario, is an innovative municipal sector leader that provides a variety of services to one of the fastest growing communities in Ontario. With over 130,000 residents, Ajax's rich heritage and culturally diverse community make it a great place to work and live.

**Contract Administrator - Capital Projects**:
Reporting to Supervisor, Infrastructure Design and Construction, the Contract Administrator is responsible for providing contract administration and field support for the Infrastructure and Asset Management section including the support of internal processes to ensure project efficiencies, contract performance, cost management and compliance with legislative requirements.

**Job Duties Include**:
The following responsibilities and duties of this position includes but is not limited to:

- Manages and administers complex Engineering Capital projects to ensure completion on schedule and within the approved budget allocation.
- Ensures contractor compliance with approved drawings, standards, specifications and Occupational Health & Safety Standards and Ontario Building Code.
- Reviews and verifies consultant/contractor invoices and change orders are accurate, ensuring contractual obligations are met and construction is satisfactorily complete.
- Coordinates inspections with Capital Projects Inspector for deficiencies at time of substantial completion and follows up with contractors to ensure deficiencies are resolved in a timely manner.
- Coordinates and approves design changes, provides project status updates through regular consultation with staff to ensure that all parties are up to date on any changes to projects or problems that develop during construction.
- Verifies accuracy of quantities for work completed and prepares payment certificates and approves change orders for capital projects.

**Qualifications/Skills**:

- **Education and Experience**: College Diploma in Civil Engineering with a minimum of 5 years progressively responsible experience in contract administration and or a combination of training, education and experience deemed equivalent.
- **Designation**: Certified Engineering Technologist (C.E.T) designation from OACETT.
- **Technical Skills**: Strong technical knowledge of municipal capital projects. Ability to provide direction to consultants and contractors as it relates to Town of Ajax standards and design criteria. Excellent research and analytical skills, numerical skills, data analysis, design calculations and cost evaluation skills.
- **Legislation**: Strong working knowledge of the Occupational Health & Safety Act, Highway Traffic Highway Act and the New Construction Act.
- **Communication Skills**: Excellent communication (written, verbal, report writing and presentation skills. Exceptional interpersonal and customer service skills. Ability to resolve conflicts and facilitate negotiations with contractors.
- **Administration**: Excellent ability to plan, coordinate and organize various aspects of complex capital projects with competing priorities. Proven ability to work with minimum supervision.
- **Other Related Requirements**: Strong computer skills relating to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), AutoCAD, Civil 3D. Valid Ontario Class G Driver’s License with a clear driver’s abstract. Ability to provide a current Criminal Record Check that is satisfactory to the Town, upon being hired.

**Nice to Have**:

- Certification and or training in Health and Safety (i.e., confined space, trenching, specific training related to construction projects) is considered an asset.
- Licensed by Professional Engineers Ontario as a Professional Engineer (P. Eng)/ Certified considered an asset.
- Project Management Professional (PMP) designation considered an asset.

**What we offer to staff**:

- **Rate of Pay**: $42.09 - $44.60 per hour (effective April 1, 2024 rate moves to $42.93 - $45.49)
- **Hours of Work**: This is a unionized position that works 40 hours per week. The hours of work are Monday to Friday from 7:30 a.m. - 4:00 p.m. and are in accordance with the CUPE Collective Agreement.

**How to Apply**:
Internal closing date: 11:59 p.m. on March 18, 2024
External closing date: 11:59 p.m. on March 24, 2024

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

**Equal Opportunity Employer**:

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