Human Resources Coordinator

6 months ago

Vancouver, Canada Xenon Pharmaceuticals Inc. Full time

**Who We Are**:
**At Xenon Pharmaceuticals (NASDAQ**: XENE), we are committed to providing a brighter future for patients suffering from neurological disorders. Our employees are smart, passionate, dedicated, and driven by their incredibly important work to discover, develop, and deliver innovative medicines for patients in need. We are looking for great people who thrive in a respectful, collaborative, inclusive, and productive culture to join the Xenon team.

**What We Do**:
We are advancing an exciting pipeline of neurology-focused therapies, with a focus on commercializing novel treatments for epilepsy. Building upon the positive results and compelling data from our XEN1101 Phase 2b “X-TOLE” study in adult patients with focal epilepsy, our XEN1101 Phase 3 epilepsy program includes studies in adult patients with focal onset seizures and primary generalized tonic clonic seizures. In addition, XEN1101 is being evaluated as a treatment for major depressive disorder in both a company-sponsored Phase 2 clinical trial, as well as an investigator-led proof-of-concept study. We are also proud of the leading-edge science coming out of our discovery labs, where many innovative, early-stage research programs are underway. In addition to these proprietary programs, our pipeline includes clinical-stage partnered programs. Backed by a strong balance sheet to support our growth plans, we continue to build a fully integrated, premier neuroscience company with strong discovery, clinical development, corporate, and commercial operations.

**About the Role**:
**RESPONSIBILITIES**:

- Coordinate full-cycle recruitment, including drafting/sending recruitment approval forms, posting jobs in Canada and in the US, scheduling interviews, and drafting employment agreements in accordance with legal requirements. Collaborate with hiring managers and leaders to ensure interview scheduling is well-managed and prioritized accordingly. Assist with travel booking as required for senior executive searches.
- Coordinate onboarding activities for all types of employees, including scheduling pre-arrival communication with new hires, supporting hiring managers with the Manager Checklist, welcome messages, and follow up with new hires to ensure required corporate training is completed.
- Coordinate new hire orientation activities, such as arranging Corporate Orientation schedules with internal trainers, and following up as needed to ensure new hires complete orientation training.
- Coordinate employee life-cycle activities such drafting employee change forms and letters related to employment amendment, leaves, and departures as needed. Responsible for collecting electronic signatures and filing.
- Ensure high quality and accurate data entry into Xenon’s Human Resources Information System (HRIS), Dayforce, for Core, Recruiting, Onboarding, and Performance modules in collaboration with the HR team.
- May act as a point of contact for the delivery of Xenon’s student programs with hiring managers and the local post-secondary institutions, as applicable. In addition, administrate the BioTalent program and ensure contracts, claim forms, and subsidies are reviewed and submitted on time.
- Monitor recognition nominations and tenure awards; administer in accordance with program guidelines. Ensure employee processing tracker is updated as needed.
- Provide new hire and tenure data to Corporate Affairs/Communications for Town Hall and Department Head meetings in a timely fashion. Information is reviewed by an HR team member for accuracy and quality.
- Coordinate all aspects of HR administration, including but not limited to maintaining employee files, preparing org charts upon request, contracts, expense management, and other duties as assigned.
- Provide clear information and explanations to employees regarding established and routine human resource programs, policies, and procedures. As necessary, exercise judgment and escalate sensitive and/or complex matters to a senior member of the HR team in a timely fashion.
- Conduct all behavior in a professional and respectful manner while maintaining confidentiality.
- Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics and ensure policies are understood and followed.
- Other duties as required from time to time.

**QUALIFICATIONS**:

- Bachelor’s degree in Business Administration/Commerce or Psychology; courses in Human Resources Management is desired but not required
- 1-2+ years of Human Resources experience in an operational and administrative capacity
- Excellent computer and software skills, specifically with Microsoft products (Teams, Word, Excel, PowerPoint)
- Previous experience with Dayforce (Core, Onboarding, Recruitment, Performance, Report Writing) is an asset
- Strong operational discipline -- proactive and organized, with a strong track record of delivering high quality results
- Knowledge of and experience with Canadian and US emp

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