Real Estate Administrative Assistant

4 weeks ago

Ottawa, Canada Sepehr Safaee Real Estate with Keller Williams Integrity Realty Full time

**Real Estate Administrative Assistant position**

**MUST LIVE IN OTTAWA TO BE CONSIDERED**

Looking for a reliable, hard-working and detail-oriented Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing primary administrative and Marketing support to a busy Realtor, assisting in daily office needs and managing general administrative activities such as preparing monthly reports, seller and buyer deals, updating social media and website, property management etc.

**IMPORTANT**:

- You should have excellent knowledge of social media and be very comfortable with Facebook, Twitter, Instagram and Google Business Page. Oral and written communication skills should be high and be able to organize the work using tools, like MS Office, Google suites and overall very computer savvy.
- You should be very comfortable using Canva to design marketing material.

*Previous real estate experience as a real estate assistant is highly valued*
- Passion for the real estate industry, wanting to get their real estate license and wanting to pursue a long term real estate career a definite asset*

25-30 hours + per week to be **spread 5-6 hours a day Monday to Friday during business hours. 3-4 days work at the office and possibility to have 1-2 days work from home.**

There is the possibility to make some bonus income and extra hours during the week or the weekend for our property management portfolio.

**Job responsibilities**:

- Maintain our social media marketing on Facebook, Twitter, Instagram and Google business page.
- Prepare, update and send out client reports
- Update and maintain client records in the database (CRM, KW command)
- Post listings for sale and rent on all online classified such as Facebook Ads, Kijiji, Zumper, Rentals.ca
- Input tax receipts in spreadsheet (Excel) on a quarterly basis
- Manage and update our website on a weekly basis
- Design feature sheets and marketing material using design tools such as Canva
- Handle our property management business with tenant/landlord communication etc.

**Job requirements**:

- Previous experience in the real estate industry, new agent or as an administrative assistant
- Full understanding and grasp of all the social media platforms (Facebook, Twitter, YouTube, Instagram).
- Good practical experience with MS Office (Word, Excel), CRM database.
- Good Knowledge using online tools like Canva and Photoshop to design visually engaging marketing material.
- Strong time management and problem solving skills with the ability to prioritize work
- Outstanding written and verbal communication skills, with close attention to detail
- Strong organizational skills with the ability to multi-task

**Asset qualifications**:

- Willing to work independently in a home office environment or remotely but at the same time be able to produce results.
- Be available to work 5+ hours a day during business hours at the office and as the job becomes more familiar option to have a mix of office and remote working days.
- Real Estate experience and knowledge is highly preferred
- French is an asset

**Other**:

- You will be on a contract work basis
- You will be required to invoice your hours. Invoicing methods can be provided
- You will work closely on a weekly basis with the Realtor and the work can vary from week to week

*If you do not have past administrative assistant experience and no social media marketing experience please do not apply*

**Job Types**: Contract

**Salary**: negotiated depending on your experience. Opportunity to get bonus and certain possible discounts and benefits.

**Job Types**: Part-time, Contract

**Salary**: $18.00-$20.00 per hour

Expected hours: 25 - 30 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- On-site parking
- Profit sharing
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Retention bonus

**Experience**:

- Real Estate: 1 year (preferred)
- administrative assistant: 1 year (required)
- Office: 1 year (required)

Work Location: In person

Expected start date: 2024-03-01

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