Personal Assistant/project Assistant

1 month ago

Ottawa, Canada TastersHUB Catering & Events Full time

**Job Summary**

**Responsibilities**
- Manage and organize the personal & work Calendar, scheduling appointments and meetings effectively.
- Answer phone calls with professionalism, demonstrating excellent phone etiquette while managing inquiries and directing calls as necessary.
- Utilize Google Suite for document creation, data management, and collaboration with team members.
- Maintain front desk operations, greeting visitors and ensuring a welcoming environment.
- Handle administrative tasks such as filing documents, managing correspondence, and maintaining organized records.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Coordinate travel arrangements and itineraries for team members as needed.
- Support project management by tracking deadlines and ensuring timely completion of tasks.

**Qualifications**
- Proven experience in an administrative or personal assistant role is preferred.
- Proficiency in using phone systems and managing calls efficiently.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Familiarity with QuickBooks is a plus but not mandatory.
- Excellent communication skills, both verbal and written, with a focus on professionalism.
- Ability to work independently while being a collaborative team player.
- Detail-oriented mindset with strong problem-solving abilities.
- resourceful and strong sense of integrity

Position particulars:
Hours are flexible and tasks can be and will be executed both on site and virtually.

Tasks include but not limited to:

- Entry level administrative support for home management and business (such as paying bills, submitting invoices, editing documents)
- Personal assistant type tasks (such as booking appointments, booking travel, research of personal and professional requirements, purchases, running errands) ie sell items online and arrange charity drop-offs

Professional assistant type tasks - assist with event coordination of wedding, corpotate gala, speaking with networks of vendors, doing site visits etc.

Interest or Experience in food OR events industry is a HUGE asset.

subj PERSONAL ASSISTANT

Looking to fill spot asap

36-40k/annual salaried position

Pay: $36,500.00-$42,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Automobile allowance
- Casual dress
- Commuter benefits
- Company events
- Dental care
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Application question(s):

- When entering a crowded room where you don’t know anyone, are you someone who a)waits for someone to speak to you b)gets a drink or canape and then settles in before approaching someone to converse or c) speaks to the first person you see

**Education**:

- Secondary School (preferred)

Licence/Certification:

- Driving Licence (required)
- Food Handler Certification (preferred)

**Location**:

- Ottawa, ON K1V 1C1 (preferred)

Work Location: Hybrid remote in Ottawa, ON K1V 1C1

Application deadline: 2024-11-20
Expected start date: 2024-12-02

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