Event Coordinator

4 days ago


Caledon, Canada Caledon Mountain Trout Club Full time

**About us**

Established in 1901, the Caledon Mountain Trout Club is one of Canada’s premier private outdoor sporting Clubs. Located on 130 rolling acres in Caledon Hills, Ontario, our historic clubhouse is one of the last of its kind in North America. Generations of members have made the Club their second home and forged many lifelong friendships here. Our mission is simple: to provide exceptional customer service to members, their families, and guests by sharing our passion for the outdoors in a refined and tranquil setting.

**Position Summary**

The Caledon Mountain Trout Club is seeking an experienced, creative, and self-motivated **Events Coordinator** to join our team. The Catering & Events Coordinator is responsible for the successful planning and execution of events, in accordance with the Club’s high standards. As the key liaison between members/guests and the Club’s various departments, this position coordinates and contracts event space, arranges event details, and maintains budgeted revenues.

**Key Responsibilities**
- Responsible for achieving catering revenue targets and maximizing event space/function room capacities
- Accountable for booking and increasing event business through the development of new business, retention of previous business and active follow up of existing inquiries and leads
- Quote and negotiate pricing within established parameters and process contracts
- Maximize event success by assisting event organizers with menu selection, room arrangements and recommending other services based on anticipating needs, and recognizing opportunities to up-sell
- Collaborate with other departments (kitchen, dining room etc.) to ensure all aspects of the event and any changes are communicated to the appropriate individuals/teams
- Create event budget, manage against the budget and report event profit/loss figures
- Assist in the coordination of annual / regular Club events
- Design creative communications, including; event marketing kits/packages, posters, signage, menus, invitations etc.
- Ensure that appropriate space is blocked to maximize sales potential, accommodate guest's requirements and minimize labour costs
- Source and maintain strong relationships with reliable and cost-effective suppliers ie. music and entertainment, flowers, linens & decorations etc.
- Communicate and organize any special arrangements upon client's request
- Promote and sell club food and beverage services by responding to member and non-member inquiries.
- Respond to seasonal fluctuation in business with appropriate volume of sales activity including networking, communications to target markets and lead lists

**Requirements**:

- 3+ years of catering / events planning experience + Events Management Certificate
- Experience in the Private Club culture is an asset
- Wedding planner certification an asset
- Knowledge and passion for providing exceptional experience, including effective menu design and events that elicit a “wow”
- Strong negotiation skills to ensure client needs/expectations are met and exceeded while maximizing revenues and spotting up-sell opportunities
- Collaborate with team members and share information with other departments
- Ability to work independently and maintain a positive attitude within a busy environment
- Strong commitment to professional and responsive service with the ability to deal effectively and professionally with difficult individuals
- Communicates effectively, ensuring all details and related logistics are communicated to the appropriate individuals / departments ensuring a seamless event
- Ability to build and maintain strong business relationships with internal & external stakeholders
- Proactively identify problems and innovates solutions to challenging situations
- Superior organizational skills to manage tight timelines and conflicting priorities
- Focused on delivering high levels of member service and responds to all inquiries/requests in a professional manner and with a sense of urgency
- Strong working knowledge of hospitality industry practices, methods and techniques
- Ability to analyze and interpret the needs of clients and offer the appropriate options, solutions, and resolutions required
- Exceptional conflict resolution, negotiation, and objection handling skills
- Able to maintain confidentiality / privacy of information
- Full time hours to meet business demands - Flexibility required to work evenings, weekends and public holidays/ event days

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code the Caledon Mountain Trout Club will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require.

**Salary**: $50,000.00 per year

Schedule:

- 10 hour shift
- 8 hour shift

Ability to


  • Coordinator, Events

    5 days ago


    Caledon, Canada The Town of Caledon Full time

    **Description**: **The Opportunity** Reporting to the Supervisor of Community Supports and Events, the Coordinator of Events is responsible for effectively administering and supervising various recreation events and initiatives while promoting access and equitable processes for residents. This role provides supervision to full time, contract, volunteer and...


  • Caledon Village, Canada Mount Alverno Resort and Retreat Full time

    **Role Description** **Responsibilities**: - Work directly with Sales & Events Managers. - Organizing the administrative side of the sales process. - Actively assist in responding to and handling event inquiries. - Assist in arranging and conducting site tours of the resort. - Assist with the execution of the event planning tasks for client and internal...


  • Caledon, Canada Town of Caledon Full time

    The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence. In addition to offering exciting career opportunities, the Town also provides a competitive and...


  • Caledon, Ontario, Canada HGC Full time

    Job Title: Executive CoordinatorWe are seeking an experienced and organized Executive Coordinator to join our team at HGC. As a key member of our staff, you will be responsible for coordinating various administrative tasks, supervising office staff, and providing exceptional customer service.About the Role:Coordinate seminars, conferences, and other...

  • Coordinator, Mayor

    1 week ago


    Caledon, Canada The Town of Caledon Full time

    **Description**: **The Opportunity** Reporting directly to the Manager, Mayor and Council Office this role is responsible for providing administrative support for the development and implementation of public engagement initiatives and the development and coordination of social media and communications for the Mayor and Council Office. As the Coordinator,...

  • Coordinator, Mayor

    7 months ago


    Caledon, Canada The Town of Caledon Full time

    **Description**: **The Opportunity** Reporting directly to the Chief of Staff, this role is responsible for providing executive and highly confidential support to Mayor and Members of Council, coordination and drafting of both written and digital communication for Mayor and Council, collaborating in the development and implementation of public engagement...


  • Caledon, Canada National Wildlife Centre Full time

    The National Wildlife Centre is a non-profit organization that works within the interconnection of humans, Canadian wildlife and the environment through a OneHealth concept. We help native wildlife through our programs aimed at conservation goals to protect ecosystems, populations of wild animals, and the health of individual animals. The National Wildlife...


  • Caledon, Canada The Town of Caledon Full time

    **Description**: **The Opportunity** Reporting directly to the Supervisor, Community Programs, and this role is responsible for effectively administering and supervising various recreational programs and related initiatives while promoting access and equitable processes for residents. The Coordinator, Specialty Programs provides supervision to full time,...


  • Caledon, Ontario, Canada sunrise freight systems inc. Full time

    We are seeking a highly skilled and organized Operations Coordinator Assistant to join our team at Sunrise Freight Systems Inc. This is a fantastic opportunity to work in a fast-paced environment and contribute to the success of our transportation company.About UsSunrise Freight Systems Inc. is a leading provider of logistics solutions, dedicated to...


  • Caledon, Ontario, Canada FRESH FREIGHT CANADA Full time

    We are seeking a highly organized and detail-oriented Support Operations Coordinator to join our team at FRESH FREIGHT CANADA. The successful candidate will be responsible for coordinating various office activities, managing office supplies, and providing administrative support to our team members.About the Role:This is a permanent position with a minimum of...


  • Caledon, Canada Constructiondemolition Full time

    construction based service company seeking the right individual to oversee scheduling and coordination of field staff and equipment. They will work closely with sales staff/project managers to arrange crews for timing and completion of small to mid size projects on a daily basis. Strong communication in English required to communicate with employees and...


  • Caledon, Canada The Town of Caledon Full time

    **Description**: The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence. In addition to offering exciting career opportunities, the Town also provides a...


  • Caledon, Canada PIE Consultancy Services Ltd. Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Tasks**: - Develop all kinds of events for publicity, fundraising and information purposes - Prepare written material such as reports, briefs, website content - Publicize activities, workshops, meetings and other events for fundraising or information purposes - Conduct comparative...


  • Caledon, Canada PIE Consultancy Services Ltd. Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years - **Tasks**: - Develop all kinds of events for publicity, fundraising and information purposes - Prepare written material such as reports, briefs, website content - Publicize activities, workshops, meetings and other events for fundraising or information purposes - Conduct comparative...


  • Caledon, Canada The Town of Caledon Full time

    **Description**: **The Opportunity** Reporting to the Mayor, this role is responsible for providing essential administrative support to the Mayor in their role as the Head of Council. This role involves managing Mayor’s calendar, coordinating meetings and events, maintaining records and documents, and ensuring efficient communication within the...


  • Caledon, Canada CALEDON SKI CLUB Full time

    **Position Summary**: Reporting to the Assistant General Manager, the Food & Beverage manager leads the Food & Beverage team in providing a high standard of service excellence to Members in a multi-lodge, private ski club setting; responsible for all food & beverage functions within the Club and associated lodge functions, including interior presentation and...


  • Caledon, Canada Town of Caledon Full time

    **The Opportunity** Reporting to the Mayor, this role is responsible for providing essential administrative support to the Mayor in their role as the Head of Council. This role involves managing Mayor’s calendar, coordinating meetings and events, maintaining records and documents, and ensuring efficient communication within the office. As the...

  • Marketing Coordinator

    7 months ago


    Caledon, Canada AHUJA REALBUILD LTD. Full time

    Work Term: Permanent - Work Language: English - Hours: 31 to 50 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Work setting**: - Work in employer's/client's home - Remote location - Advertising, marketing and public relations agency - Internet/Web services company **Tasks**: - Perform...


  • Caledon, Ontario, Canada Town of Caledon Full time $60,948 - $76,185

    Job OverviewWe are seeking a highly organized and detail-oriented Chief Administrative Support Officer to join our team at the Town of Caledon. This role will provide essential administrative support to the Mayor, ensuring seamless day-to-day operations.About the RoleAs the Chief Administrative Support Officer, you will be responsible for managing the...

  • Treatment Coordinator

    3 months ago


    Caledon East, Canada Dentalcorp Canada Full time

    About us: At **Log Home Dental**, located in the charming community of** Caledon** East**, we truly value the power of working together. Our skilled team of dentists, specialists, and professionals is dedicated to delivering the highest quality of care. We offer a wide array of services, including general dentistry, cosmetic treatments, orthodontics,...