Graduate Secretary

2 months ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Engineering and Computer Science -> Mechanical Engineering- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 7 October 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,305.00 - $4,438.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB7- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Start Date- 10/21/2024- End Date- 7/3/2026- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_*This position is eligible for a Modified Work Schedule*_**
- Job SummaryThis position serves the Department of Mechanical Engineering as Graduate Secretary and provides administrative support to the Graduate Program Director and to the department’s graduate and professional programs. The Graduate Secretary serves as first point of contact/resource person for faculty, staff, and current and prospective graduate students. Acting as a liaison with a variety of departments across campus, and working closely with Graduate Studies and Graduate Admissions and Records, the Graduate Secretary supports the administration related to graduate students and their programs.

In addition, this position provides coverage during extended absences and back-up support to the Reception/Undergraduate Secretary and Assistant to the Chair.
- Job Requirements**Experience**:
This role requires a minimum of one (1) year of administrative support or administration experience or equivalent, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

Preference will be given to applicants with:

- Experience with UVic information systems.
- Experience working with Graduate Admissions and Records, Faculty of Graduate Studies, FAST, Banner, and SharePoint.

**Knowledge/Skills/Abilities**:

- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
- Excellent organizational and administrative skills including attention to detail, time management, and ability to multi-task in a fast-paced environment.
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement, and employing critical thinking and/or analysis.
- Ability to prioritize a large workload and deal with frequent interruptions.
- Ability to exercise initiative, good judgement, tact, and diplomacy.
- Ability to communicate effectively and tactfully both verbally and in writing with all levels of university administration, faculty, students, staff and the public using excellent interpersonal and cross-cultural communication skills.
- Ability to accurately interpret and clearly explain complex policies and procedures.
- Ability to establish and maintain effective working relationships in a diverse environment.

**Specialized Knowledge/Education**:
Secondary school diploma or equivalent.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.

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