Graduate Secretary
3 months ago
Organizational Unit- University of Victoria -> Faculty of Engineering and Computer Science -> Mechanical Engineering- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 7 October 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,305.00 - $4,438.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB7- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Start Date- 10/21/2024- End Date- 7/3/2026- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
**_*This position is eligible for a Modified Work Schedule*_**
- Job SummaryThis position serves the Department of Mechanical Engineering as Graduate Secretary and provides administrative support to the Graduate Program Director and to the department’s graduate and professional programs. The Graduate Secretary serves as first point of contact/resource person for faculty, staff, and current and prospective graduate students. Acting as a liaison with a variety of departments across campus, and working closely with Graduate Studies and Graduate Admissions and Records, the Graduate Secretary supports the administration related to graduate students and their programs.
In addition, this position provides coverage during extended absences and back-up support to the Reception/Undergraduate Secretary and Assistant to the Chair.
- Job Requirements**Experience**:
This role requires a minimum of one (1) year of administrative support or administration experience or equivalent, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.
Preference will be given to applicants with:
- Experience with UVic information systems.
- Experience working with Graduate Admissions and Records, Faculty of Graduate Studies, FAST, Banner, and SharePoint.
**Knowledge/Skills/Abilities**:
- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
- Excellent organizational and administrative skills including attention to detail, time management, and ability to multi-task in a fast-paced environment.
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement, and employing critical thinking and/or analysis.
- Ability to prioritize a large workload and deal with frequent interruptions.
- Ability to exercise initiative, good judgement, tact, and diplomacy.
- Ability to communicate effectively and tactfully both verbally and in writing with all levels of university administration, faculty, students, staff and the public using excellent interpersonal and cross-cultural communication skills.
- Ability to accurately interpret and clearly explain complex policies and procedures.
- Ability to establish and maintain effective working relationships in a diverse environment.
**Specialized Knowledge/Education**:
Secondary school diploma or equivalent.
**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
**What UVic Offers**:To learn more click here.
-
Graduate Secretary
2 weeks ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Indigenous Governance Program- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 19 December 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,363.00 - $4,525.00- Additional Posting...
-
Graduate Secretary
1 month ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Faculty of Social Sciences -> Psychology- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 11 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,363.00 - $4,525.00- Additional Posting Information: - N/A- Salary...
-
Secretary - Laundry
5 days ago
Victoria, Canada Island Health Full timeJob Description: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient & staff safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reports...
-
Receptionist/secretary
2 months ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Faculty of Science -> Physics & Astronomy- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 17 October 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.8- Salary Grade- $4,017.00 - $4,138.00- Additional Posting Information: - N/A- Salary...
-
Medical Secretary
3 weeks ago
Victoria, British Columbia, Canada PHSA Full timeAbout PHSA and BC Cancer AgencyAt the Provincial Health Services Authority (PHSA), we plan, manage and evaluate specialized health services with the BC health authorities to provide equitable and cost-effective healthcare for people throughout the province.We are committed to employment equity, encouraging all qualified individuals to apply. Our values...
-
Secretary, Op-oncology Clinic
6 months ago
Victoria, Canada PHSA Full time**Secretary, Op-Oncology Clinic** BC Cancer Vancouver Island, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of...
-
Secretary, Op-oncology Clinic
6 months ago
Victoria, Canada PHSA Full time**Secretary, Op-Oncology Clinic** BC Cancer Victoria, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this...
-
Secretary, Oncology Clinic Victoria
3 weeks ago
Victoria, Canada BC Cancer Full timeSecretary, Oncology Clinic BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. What you'll do Receive calls...
-
Secretary, Op-oncology Clinic
6 months ago
Victoria, Canada PHSA Full time**Secretary, Op-Oncology Clinic** BC Cancer Victoria, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this...
-
Secretary, Radiation Therapy Victoria
1 month ago
Victoria, Canada BC Cancer Full timeSecretary, Radiation Therapy BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. What you'll do Receive calls...
-
Secretary, Medical Oncology Victoria
1 month ago
Victoria, Canada BC Cancer Full timeSecretary, Medical Oncology BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. What you’ll do Receive calls...
-
Secretary, Op-oncology Clinic
6 months ago
Victoria, Canada PHSA Full time**Secretary, Op-Oncology Clinic** BC Cancer Victoria, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this...
-
Graduate Program Assistant
2 months ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Faculty of Science -> Biochemistry & Microbiology- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 11 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.75- Salary Grade- $4,363.00 - $4,525.00- Additional Posting Information: -...
-
Secretary, Bc Cancer
6 months ago
Victoria, Canada PHSA Full time**Secretary, Op-Oncology Clinic,** **BC Cancer,** **Victoria BC** **Multiple opportunities available**: Regular and Temporary, Full Time, Part Time and Casual positions. As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families...
-
Secretary, Op-oncology Clinic Victoria
1 month ago
Victoria, Canada BC Cancer Full timeSecretary, Op-Oncology Clinic BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. What you'll do Receive calls...
-
Secretary, Planning Module/radiation Therapy, Vicc
6 months ago
Victoria, Canada PHSA Full time**Secretary, Planning Module/Radiation Therapy, VICC** BC Cancer Agency Victoria, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is...
-
Secretary, Oncology Clinic
3 weeks ago
Victoria, Canada PHSA Full time**Secretary, Oncology Clinic** BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What you’ll do** -...
-
Secretary, Patient
1 month ago
Victoria, Canada PHSA Full time**Secretary, Patient & Family Counselling** BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What...
-
Secretary, Medical Oncology
1 month ago
Victoria, Canada PHSA Full time**Secretary, Medical Oncology** BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What you’ll do** -...
-
Secretary, Radiation Therapy
1 month ago
Victoria, Canada PHSA Full time**Secretary, Radiation Therapy** BC Cancer Victoria, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What you’ll do** -...