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Graduate Secretary

4 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Social Sciences -> Psychology- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 11 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,363.00 - $4,525.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB7- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_*This position is eligible for a Hybrid Work Arrangement*_**
- Job SummaryReporting to the Assistant to the Chair, the Graduate Secretary provides administrative support to the Graduate Advisor, current and perspective graduate students, supervisors, and the general public.

The position is responsible for initiating and carrying out a variety of administrative functions. Responsibilities and key duties include:

- Assisting the Graduate Advisor with graduate admissions and ongoing management of graduate programming.
- Providing supervisors and graduate students with information on program requirements and university and department policies and procedures.
- Administration and support of the graduate budget
- General office administration
- Job Requirements**Experience**:
This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

**Knowledge/Skills/Abilities**:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience scheduling meetings and calendar coordination.
- Experience in maintaining confidential and sensitive information.
- Experience with pre-planning and recording meetings.
- Experience with event planning and coordination.
- Familiarity with UVic programs, policies, procedures, and systems is considered an asset.

**Specialized Knowledge/Education**:
Secondary school diploma or equivalent. Some related post-secondary course work would be considered an asset.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.