Secretary, Planning Module/radiation Therapy, Vicc

7 months ago

Victoria, Canada PHSA Full time

**Secretary, Planning Module/Radiation Therapy, VICC**

BC Cancer Agency

Victoria, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Secretary, Planning Module/Radiation Therapy, VICC provides secretarial and administrative support within a team setting.

**What you’ll do**
- Arranges meeting times, books meeting rooms, notifies attendees, and circulates relevant materials as requested. Acts as a recording secretary by preparing agenda; drafting, typing and distributing minutes of various meetings. Initiates and takes follow-up action as indicated in minutes.
- Using word processing software types, formats and edits documents such as correspondence and memos from transcribing equipment, handwritten or electronic drafts. Drafts routine items for signature as required.
- Prepares presentation materials such as abstracts, posters, papers, handouts and slides for educational sessions, workshops and conferences, as directed.
- Screens and prioritizes calls from all sources including patients; refers calls to other parties or provides information as appropriate. Greets visitors and handles enquiries.
- Maintains a schedule of appointments for appropriate individuals.
- Opens, screens, prioritizes and distributes incoming mail. Maintains files of incoming and outgoing information and correspondence.
- Maintains Process manuals including Directive and Procedure manuals, by typing updates and distributing copies as requested.
- Maintains own workload statistics; collects, collates and types statistics for the Processes.
- Participates in inter-Process meetings for patient flow or workload related meetings.
- Maintains the timebook for the relevant areas.
- Books hotel accommodation and makes travel arrangements.
- Responds to telephone calls from patients and hospital staff regarding temporary accommodation; records demographic, medical and personal information on each patient and forwards information for booking purposes.
- Performs other related duties as assigned.

**What you bring**

**Qualifications**:

- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Ability to keyboard at 60 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Physical ability to carry out the duties of the position.
- Ability to operate related equipment.

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular, Full-time

**Wage**:$29.64 / Hour

**Location**:2410 Lee Ave, Victoria, BC V8R 4Z3

**Closing date**:Applications accepted until position is filled

**Hours of Work**:0800-1600, 0830-1630, 0900-1700 (Monday to Friday)

**Requisition # **156496E

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**What we do**

***

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health servi

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