Bilingual Administrative Assistant

3 weeks ago


Oakville, Canada LE PETIT ÉCOLIER FRENCH LANGUAGE CENTRE Full time

**Job Duties**

The Office Admin is responsible:

- To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner ;
- To redirect calls as appropriate and take clear, concise messages when required;
- To greet, assist and direct all visitors;
- To pick up and sort internal mail;
- To stamp, deliver and maintain mail machine for external mail;
- To prepare packages and arrange courier pick up;
- To arrange meeting room schedule and bookings;
- To maintain a clean, safe, fully stocked and well organized reception area;
- To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
- To complete other duties as assigned;
- To uphold and promote the organization's values and philosophy.

In addition, the Office Admin is required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

**Core Competencies**
- Able to speak, read and write English and French
- Communication Skills
- Problem analysis and assessment
- Judgement and problem solving
- Decision making
- Planning and organizing
- Work and time management
- Attention to detail and high level of accuracy
- Information gathering and monitoring
- Initiative
- Integrity
- Adaptability
- Teamwork and collaboration

**Requirements**:

- Able to work in both English and French Canadian - write, speak, read
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Flexibility to adjust to shifting priorities and deadlines.
- Able to work well under pressure.
- Strong attention to detail.
- Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Must have valid drivers licence

**Job Type**: Casual

**Salary**: $16.50-$18.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Evening shift
- Monday to Friday
- Weekend availability

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: One location

Expected start date: 2023-02-27



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