Administrative Assistant
2 months ago
**Job description**
**Who We Are**
We are a well-established architectural firm of 25+ years with offices in Ontario, Alberta, British Columbia, and Florida primarily working in the hospitality, retail, commercial and entertainment sectors. Some of our clients include, Tim Hortons, Lululemon, TJX, McDonalds, LEGO, and Disney
**The Position**
**Some of the Things You’ll Work On**
- **General Administrative Support**: provide administrative support to ensure efficient office operations, including scheduling appointments, and handling correspondence.
- **Document Management**: Organize and maintain physical and digital files, ensuring accuracy and accessibility.
- **Meeting Coordination**:Schedule and coordinate meetings, both internal and external, and assist in preparing meeting materials.
- **Client Communication**: Act as a point of contact for clients, vendors, and other stakeholders, providing excellent customer service and addressing inquiries.
- **Travel Arrangements**: Assist in making travel arrangements and accommodations for leadership team.
- **Data Entry**: Accurately enter and update data in our systems, databases, and spreadsheets.
**You’ll Need to Have**
- Proven experience as an Administrative Assistant or in a similar role.
- Proficient in MSOffice.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.
**What We Offer**
K Paul Architect Inc will give you the flexibility you need to do your best work with hybrid work options.
You will help us foster a culture of equity, diversity, and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds, and expertise to create transformational outcomes for our clients.
We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.
As an Equal Opportunity Employer, we believe in each person’s potential, and we will help you reach yours.
**Job Types**: Full-time, Permanent
**Salary**: $45,000.00-$50,000.00 per year
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 1 year (required)
Ability to Commute:
- Oakville, ON L6J 7Y8 (required)
Work Location: Hybrid remote in Oakville, ON L6J 7Y8
-
Administrative Assistant
3 weeks ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative
-
Administrative Assistant
2 weeks ago
oakville, Canada RSA Motors Full timeJob Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative d
-
Administrative Assistant
1 month ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 month ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 month ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 month ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 month ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
2 months ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 month ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
2 months ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 month ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
2 days ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 day ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
2 days ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
2 days ago
Oakville, Canada RSA Motors Full timeJob Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 week ago
Oakville, Canada ServiceMaster of Oakville Full timeWe are a growing organization looking for an Administrative Assistant to join our team. **Who We Are** We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other hazards. **Position...
-
Administrative Assistant
6 days ago
Oakville, Canada St. Mildred's-Lightbourn School Full time**Administrative Assistant** **Full-Time Permanent Position** **Who We Are** Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her...
-
Administrative Assistant
1 week ago
Oakville, Canada Acclaim Health Full time**FULL TIME (37.5hrs/week) 18 month contract - Monday to Friday 8:00am - 4:00pm** Acclaim Health is a registered charity with over 600 employees that helps over 28,000 people a year. We are Halton’s most trusted home care and community support services provider - and have been for over 90 years. We have a proud and long tradition of providing home and...
-
Administrative Assistant
6 days ago
Oakville, Canada Nour Private Wealth Full time**Job description** Nour Private Wealth (NPW) is seeking an experienced Administrative assistant for one of our Investment advisors at NPW. As an Administrative assistant, you will work side by side with a team of experienced professionals and other Investment advisors to help clients meet their financial goals. The Administrative assistant will assist the...
-
Administrative Assistant
1 month ago
Oakville, Canada Samuel, Son & Co., Limited Full time**Here are some of what we have to offer**: - Competitive compensation - Paid vacation and an annual bonus - Health, dental and vision insurance - Pension plan with company match **OVERVIEW**: Working under the supervision of the Samuel Family Office Manager, the Administrative Assistant will perform a variety of general financial and administrative...