Project Coordinator

7 months ago

Nepean, Canada Flux Lighting Full time

**Join Our Team as a Project Coordinator at Flux Lighting**

Are you ready to take your career to new heights? Look no further Flux Lighting, a leading sales and service organization, is seeking a dynamic and detail-oriented **Project Coordinator** to join our team. As a key player in our organization, you’ll be at the forefront of exciting lighting and controls projects across Ottawa, Eastern Ontario, and Western Quebec.

**Why Choose Flux Lighting?**
- **Cutting-Edge Projects**: At Flux, we represent approximately **70 different manufacturers** of lighting and lighting controls. Our projects are some of the most captivating and innovative in the industry.
- **Positive Work Environment**: We believe that a great attitude and work ethic are essential for success. Join a team that values collaboration, creativity, and excellence.
- **Hybrid Work Model**: Once fully trained, you’ll have the flexibility to split your time between working from home and our modern office near the Queensway in Nepean.
- **Competitive Compensation Package**:

- **Starting Salary**: We offer a competitive base salary.
- **Profit Sharing**: Your success contributes to ours, and we believe in sharing the rewards.
- **Group Benefits**: Enjoy peace of mind with our comprehensive group health insurance plan.
- **Group RRSP Plan**: Invest in your future with our retirement savings plan.
- **Summer Hours**: Fridays just got better Enjoy shorter workdays during the summer months.
- **Holiday Shutdown**: Enjoy real downtime with friends and family between Christmas and New Years.
- **Wellness Allowance**: We care about your well-being and provide resources to support it.
- **Cell Phone Allowance**:With cell phones being required for 2-factor authentication and other activities, we offer a cell phone allowance to offset the cost of business usage.

**What You’ll Love About Our Office**:

- **Modern Workspace**: Our office boasts floor-to-ceiling windows, flooding the space with natural light. Located in a quiet area of Nepean, it’s the perfect environment for productivity.
- **Amenities**: Access to showers and a gym ensures you stay refreshed and energized.
- **Coffee and Snacks**: Our kitchen features fresh, locally roasted coffee and is stocked with tasty snacks.
- **Top-Notch Equipment**: Workstations feature state-of-the-art Dell Latitude laptops and Dell Precision workstations, complemented by dual 27" Dell Ultrasharp monitors.
- **Home Office Support**: We provide the necessary equipment for your home office setup.

**Our Vibrant Team Culture**:

- **Work Hard, Play Hard**: Our team is dedicated and driven, but we also know how to have fun and value work/life balance.
- **Team Lunches**: Whether it’s a for a team member’s birthday, a lunch and learn or just to spend time together, we bring in lunch for the office usually once per week or more.
- **Social Events**: From team lunches to exciting outings, we celebrate our achievements together.
- **Memorable Experiences**: Upcoming events include a Luxury Residential party, team lunch and project site visit, CN Cycle for CHEO, a Redblacks football game in Otto’s Club, and a corporate team in H.O.P.E. Volleyball.

**Qualifications**:

- Background in **project management**, **accounting**, **business administration **or **finance**.
- Excellent **customer service** skills.
- Strong **organizational abilities** and **attention to detail**.

As a **Project Coordinator** at Flux Lighting, you’ll play a pivotal role in ensuring the smooth execution of our exciting lighting and controls projects. Your responsibilities will be both dynamic and essential. Let’s dive into the details:
**1. Project Organization and Follow-Up**:

- Efficiently organize and meticulously follow up on projects.
- Handle tasks such as sending and receiving drawings, purchase orders, and releasing orders.
- Troubleshoot any project-related challenges promptly.

**2. Customer Communication**:

- Address inquiries, resolve issues, and maintain positive client relationships.

**3. Budget Management**:

- Offer budget pricing to our valued customers.
- Prepare accurate and compelling quotations as needed.

**4. Invoicing Support**:

- Collaborate with the billing team to assist in invoicing for completed projects.
- Ensure accuracy and timeliness in financial transactions.

**5. Database Maintenance**:

- Organize and maintain our Oasis database.
- Manage manufacturers, customers, and contacts efficiently.

**6. Team Support**:

- Step in to cover for colleagues who may be away.
- Contribute to a seamless workflow within the team.

At Flux Lighting, we believe in the power of diverse perspectives. While specific industry experience is valuable, we prioritize the right blend of interpersonal, computer, and organizational skills, coupled with a solid understanding of business principles.

**Training Provided**: Don’t worry if you’re new to the lighting industry. We’ll equip you with the knowledge an

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