Special Projects Co-ordinator

2 weeks ago

Greater Sudbury, Canada City of Greater Sudbury Full time

**Section**: Social Services
**Division**: Children and Social Services
**Department**: Community Development
**Initial Reporting Location**: 199 Larch Street

**Job Status**: Contract Position (funded by the Provincial Government Homeless Prevention Program)
**Estimated Probable Duration**: Until April 25, 2025

**Affiliation**: Non Union
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: No

**The start date will follow the selection process.**

The eligibility to work remotely is to be determined.

**Funding Requirement: In order to be considered for this position, applicants must be First Nations, Metis or Inuit or have a strong understanding of the culture of Indigenous peoples.**

**Characteristic Duties**: Under the general supervision of the Manager of Housing Stability and Homelessness.

1. Provide regular financial, schedule and project status reports to the project sponsor and key stakeholders through all phases of a project.
2. Develop, coordinate, and implement project management tools including project charter, project schedule, work breakdown scheduling, as well as stakeholder, risk, communications, quality and transitioning plans.
3. Consult with stakeholder groups, community groups, on specific issues related to the project. Lead initiatives as required.
4. Track, document, and report on pertinent information as defined by the Project Management Plan.
6. Develop detailed plans to achieve identified service levels including investments in capital, labour, and operations.
7. Carry out project work in accordance with expectations of the Project Management Plan to deliver projects on time, on budget and to the required quality standard.
8. Coordinate the activities of project team members.
9. Ensure project work is consistent with contract documents, project objectives, regulations, and policies.
10. Coordinate and schedule, project meetings. Prepare agendas and produce minutes when necessary.
11. Identify, investigate, evaluate, and take actions necessary to mitigate project risks.
12. Develop presentation materials, relevant reports and attend public meetings as required. Liaise with affected stakeholders to discuss and resolve concerns. Mediate disputes between groups.
13. Scope, plan and execute project activities with mínimal required oversight. Participate in the hiring, training, and evaluation of CGS staff and project contractors as required.
14. Act as Management’s representative in the grievance process as required.
15. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
16. Perform other related duties as required.

**Qualifications**:
**Education and Training**:

- University degree in a related discipline from a recognized University with Canadian accreditation.
- Additional education initiatives to update and expand competencies.
- Project Management Training or Certification will be considered an asset.

**Experience**:

- Minimum of two (2) years of directly related and responsible experience.
- Municipal and public sector experience is an asset.
- Experience in the preparation, effective management and execution of operational and capital budgets and strategic plans.
- Experience in stakeholder management and public relations is an asset.

**Or**

**Education and Training**:

- College diploma in a related discipline from a recognized Community College with Canadian accreditation.
- Additional education initiatives to update and expand competencies.
- Project Management Training or Certification will be considered an asset.

**Experience**:

- Minimum of four (4) years of directly related and responsible experience.
- Municipal and public sector experience is an asset.
- Experience in the preparation, effective management and execution of operational and capital budgets and strategic plans.
- Experience in stakeholder management and public relations is an asset.

**Knowledge Of**:

- Project delivery and standardized project management methods.
- Applicable legislation and related regulations, as well as CGS policies and procedures.
- Municipal financial analysis and budgeting.
- Proven ability to work with computer software systems including project and task management, scheduling, spreadsheet and word processing software.
- Best practices within areas of responsibility.
- Project quality control and risk management.

**Abilities To**:

- Understand the business implications of opportunities and decisions, and the implement successful business strategies to improve organizational performance.
- Willingness to make sound decisions/recommendations involving varied levels of complexity, ambiguity, and risk.
- Work and communicate collaboratively within the CGS to create alignment within and across teams and groups.
- Read and understand contracts and implications.
- Write reports and briefing notes; prepare and deliver effective presentations.
- Inspire others to work toward common goa

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