Administrative Assistant

4 weeks ago

Montréal, Canada Ray-Mont Logistics Full time

**Company Description**

Ray-Mont Logistics is a dynamic organization focused on becoming the essential link in the international business logistics supply chain. We provide various operational logistics services such as loading, transportation and storage of surplus products.

Ray-Mont Logistics is currently seeking an Administrative Assistant to join its vibrant team. This is a permanent full-time position of 40 hours per week. As a professional team member of Ray-Mont Logistics the main responsibilities of the Administrative Assistant consist of the following:

- Answering, screening and forwarding incoming phone calls
- Serving visitors by greeting, welcoming and directing them appropriately.
- Notifying company personnel of visitor arrival
- Receiving, sorting, distributing and, occasionally, scanning daily mail/deliveries
- Assisting the accounts payable team with the processing of vendor invoices on the AP automation platform and with the reconciliation of intercompany accounts
- Performing daily deposits using the in-office cheque scanner
- Ensuring that the office entrance, the conference rooms and the cafeteria areas are clean and to Company standards and expectations
- Placing orders for office and kitchen supplies and ensure that inventory levels are sufficient
- Assisting managers with various projects such as ordering or sending promotional items or Holiday gifts to clients or helping with organising social events at the office
- Scanning documents to the network and performing document shredding when required
- Participate in all other ad-hoc needs

**Qualifications**
- Bilingual (French and English) both oral and written bilingual environment, clients and employees mostly anglophone
- DEP in secretarial duties, accounting or administration
- 2 years of relevant experience
- Good knowledge of the Office Suite, especially of Microsoft Excel

**Required Skills**:

- Customer service attitude
- Adaptability
- Clear and effective communication
- Outstanding teamwork, maintaining good working relationships with colleagues
- Professionalism
- Multitasking and time-management skills

**In addition to the above, Ray-Mont Logistics employees have the benefit of**:

- Competitive salary that can be increased in light of the experience and performance
- A full group insurance coverage plan, supported by the employer's contribution
- An RRSP program supported by the employer's contribution and
- $200 worth of Ray-Mont Logistics branded merchandise per year**Description de l’entreprise**

Ray-Mont Logistiques est une organisation dynamique dont l'objectif est de devenir le maillon essentiel de la chaîne logistique commerciale internationale. Nous fournissons divers services de logistique opérationnelle tels que le chargement, le transport et le stockage des produits excédentaires.

Ray-Mont Logistiques est actuellement à la recherche d'un(e) adjoint(e) administratif(tive) pour se joindre à son équipe dynamique. En tant que membre de l'équipe professionnelle de Ray-Mont Logistiques, ses principales responsabilités sont les suivantes:
**Description de tâches**
- Répondre, filtrer et transférer les appels téléphoniques entrants
- Servir les visiteurs en les accueillant et en les dirigeant de façon appropriée
- Notifier les employés de la compagnie de l’arrivée de leurs visiteurs
- Recevoir, trier, distribuer et, à l’occasion, numériser le courrier / les livraisons
- Assister l’équipe des comptes à payer avec le traitement des factures fournisseurs via la plate-forme d’automatisation des payables ainsi qu’avec les réconciliations de comptes inter compagnies
- Effectuer les dépôts journaliers au bureau en utilisant le numérateur à chèques
- Valider que la réception, les salles de conférence et la cafétéria sont propres et qu’ils respectent les standards et attentes corporatives
- Placer des commandes pour des fournitures de cuisine ou de bureau pour assurer que les niveaux d’inventaires sont suffisants
- Assister les gestionnaires avec des projets tels que commander et envoyer à des clients des items promotionnels ou des cadeaux de Noël ou que d’aider à organiser des événements au bureau
- Numériser des documents sur le réseau et faire du déchiquetage lorsque requis.
- Participer à toutes autres tâches connexes au besoin

**Qualifications requises**:

- Bilinguisme (français et anglais) tant à l'oral qu'à l'écrit : environnement bilingue, clients et employés très majoritairement anglophones
- DEP en secrétariat, comptabilité ou administration
- 2 années d’expérience pertinente
- Bonne connaissance de la suite Microsoft Office, principalement du logiciel Microsoft Excel

**Compétences recherchées**
- Attitude orientée sur le service à la clientèle
- Faire preuve d’adaptabilité
- Communiquer clairement et efficacement
- Travail d’équipe hors-pair, entretenir de bonnes relations avec les collègues
- Professionnalisme
- Compétences

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada Vivaclair Dental Laboratory Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing company’s general administrative activities. **Administrative Assistant Job Responsibilities**: -...

  • Administrative Assistant

    3 weeks ago

    Montréal, Canada MPH Solutions Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our accounting firm. In this role, you will be responsible for providing comprehensive administrative support to the Founding Partner, as well as managing accounts receivables. **Responsibilities**: - Assist the Founder with various administrative tasks, including...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada PREMIUM OUTLETS MONTREAL Full time

    **PRIMARY PURPOSE**: TThis position serves as the support to the mall management staff by providing office needs as determined and assigned by the General Manager **PRINCIPAL RESPONSIBILITIES**: - Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, purchasing, procurement card, petty cash, property budget, CTI,...

  • Administrative Assistant

    1 week ago

    Montréal, Canada CHSLD Chateau sur le lac Full time

    * Responsible for providing full range of administrative support to the Director General/Owner, Director of Nursing and the Nursing staffs - Assist in maintaining, preparing and sending data to CIUSSS. - Assist in maintaining resident’s administration files. - Assist in responding to family complaints within the CHSLD - Assist in maintaining employee...

  • Administrative Assistant

    1 week ago

    Montréal, Canada La Belle Province Full time

    **Administrative Assistant / Marketing Analyst** La Belle Province is looking for a full time administrative assistant to assume the following responsibilities: - manage POS systems (Cluster and Clover), digital menus - manage delivery apps (UEAT, Uber, Skip, DoorDash) - manage and respond to customer reviews and contest charges on all platforms - analyze...

  • Administrative Assistant

    3 weeks ago

    Montréal, Canada Graham Textiles International Full time

    **Company description** Graham Textiles International represents Italian and English têxtile manufacturers to supply luxury fabrics to the Canadian market. Clerical and administrative tasks include: - Creates, maintains, and enters records using Excel. - Files paper work, answers phone calls, arranges for meetings and travel. - Assists in general office...

  • Administrative Assistant

    3 weeks ago

    Montréal, Canada Mad Science Group Full time

    Who we are: With franchise locations all around the globe, 2inspire is a house of brands, Mad Science and Imagine Arts Academy. Mad Science is the world's leading science enrichment provider for children ages three through twelve. We deliver unique, hands-on science experiences and toys for children that are as entertaining as they are educational. Every...

  • Administrative Assistant

    3 weeks ago

    Montréal, Canada Portage Full time

    **Head Office** Portage is seeking to hire an Administrative Assistant to directly support the Vice-President of Operations and Administration. The Administrative Assistant will provide administrative assistance to the Vice-President, will interact with internal and external stakeholders in the advancement of organizational priorities, and will assist as...

  • Administrative Assistant

    3 weeks ago

    Montréal, Canada BT Global Growth Full time

    **Administrative Assistant** **BT Global Growth - Montréal, QC** The BT Global Growth Fund is a value-oriented, long/short equity and commodity specialized investment fund. The Fund was created to provide an investment vehicle for high-net-worth investors to augment their portfolio returns, through long-term capital appreciation. The Fund was established...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada PPT Full time

    Pacific Programming and Tech Inc. is a computer software development firm based out of Montreal, QC. We are currently looking for a highly organized and detail-oriented person to fill the role of Administrative Assistant/Office Coordinator and to join our Montreal team. **Responsibilities & Duties** - Provide administrative support to executives and team...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada iA Groupe financier iA Financial Group Full time

    Administration / Full Time, permanent / remote / Toronto, Montreal_ We are looking for a Bilingual Administrative Assistant to join our team and grow their career in the investment industry. Reporting to the Director, Wealth Advice Centre, the Administrative Assistant will be responsible for providing support to branch Investment Advisors and Associates....

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada LMB Systems Full time

    Full-time, Permanent Location: Ville Saint-Laurent - Hourly wage - To be discussed_ **Schedule: 8:30am - 4:30pm** **Responsibilities** - Answering phone calls and dispatching to the appropriate person - Various Receptionist/Office assistant tasks - General administrative tasks and data entry - Administrative tasks related to payroll - Invoicing - Taking...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada Groom & Associes Full time

    **Title**: Administrative Assistant **Status**: Permanent, Full time **Location**: Montreal, QC (Telework 90%) **Salary**: Competitive + Bonus + Group insurance + 4 weeks vacation **RESPONSIBILITIES**: - Assist with general human resources, accounting and other functions. - Manage expense reports and participate in bookkeeping. - Document management,...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada CIF Properties Full time

    _C.I.F. Properties_ owns and manages over 500 apartments in the Greater Montreal area. We are currently looking for an Administrative Assistant to join our dynamic team! The role of the administrative assistant is to provide support to all the departments within our office. The assistant would be handling administrative tasks related to internal management...

  • Administrative Assistant

    1 week ago

    Montréal, Canada UTV International Full time

    Are you looking for a **new challenge **with a rapidly growing company? **Look no further!** UTV International is currently looking for a **full-time Administrative Assistant** to join our team. **Who are we?** Founded more than **25 years** ago, UTV International specializes in designing & manufacturing tailor-made tracked vehicles for forestry,...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada Gama plast Full time

    Are you looking for a job as a administrative assistant? Our company has vacancies both for entry level and experienced job-seekers. Some of the duties for this position are the following: Administrative Assistants should be the first point of contact for our customers and partners, both on the phone and in-person; Make outbound phone calls as well, to...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada Cogir Full time

    Founded in 1995, Cogir Immobilier has more than 8,500 employees who are passionate about real estate. Motivated by our constant desire to give meaning to real estate, we seek to humanize, create and surpass ourselves in order to design pleasant, functional living environments that reflect the people who occupy them. Our team manages more than 365 properties...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada Vision Group Full time

    See if you are our next: **ADMINISTRATIVE ASSISTANT** Working for LASIK MD (a partner of Vision Group), is to help improve people's eyesight. It is having the feeling of mission accomplished and a job well done. It is seeing happiness in the eyes of patients and realizing that you have changed the way they see life. All of this can be achieved while having...

  • Administrative Assistant

    1 week ago

    Montréal, Canada United Nations Full time

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada DISTAULO Fruits & Vegetables Full time

    **Administrative Assistant** **Salary is based on experience** **Responsibilities**: - Proactively manage the CEO’s calendar, including follow-up from meetings, correspondence, and administration - Meeting preparation, taking meeting minutes, and coordinating logistics - Prepare business reports, presentations, and conduct research as needed **Skills...