![United Nations](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
2 weeks ago
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for sustainable development. A key agreement opened for signature at Rio was the Convention on Biological Diversity. The Convention has three objectives: the conservation of biological diversity, the sustainable use of its components and the fair and equitable sharing of the benefits arising out of the utilization of genetic resources.
The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal, Canada and is administered by UNEP. This post is located in the Secretariat of the CBD, within the Administration Division (AFCS). Under the general guidance of the Head of the Administration Division and the direct supervision of the Head of the Human Resources and Administration Unit (HRA), the incumbent will carry out the following functions:
**Responsibilities**:
1. Recruitment and Placement:
a) Assists in organizing and processing vacancy announcements and advertisement of Professional and General Service positions in collaboration with UNON/HRMS.
d) Assists in the preparation and advertisement of terms of reference of consultants in collaboration with respective Departments.
e) Liaises with concerned Divisions in the recruitment of consultants, prepares contracts, files and relevant documentation necessary for processing of payments.
f) Compiles and maintains rosters of suitable applicants for Professional, General Services and consultants’ positions.
g) Assists in the filling of posts, including initiating and following up medical clearance process, ensuring the completion of the pre-recruitment formalities.
h) Schedules, organizes and coordinates entry tests for secretarial/clerical positions.
2. Personnel Administration:
a) Maintains personnel files of the Secretariat staff, consultants and interns.
b) Liaises with newly recruited staff members on issues related to entitlements, insurance matters, UN facilities and other relevant information.
c) Assists in monitoring Performance Appraisal procedures and ensures the timely preparation and reviews of Performance Appraisal Reports.
d) Coordinates with International Civil Aviation Organization (ICAO) regarding medical insurance and Internal Languages Courses.
f) Assists in organizing and administering Language Proficiency Examinations for all UN organizations in Montreal and liaises with Language Proficiency Exam (LPE) Administrators in New York from beginning to end of the yearly process.
g) Maintains and monitors leave entitlements and usage, monitors attendance procedures, prepares monthly leave reports and maintains and updates attendance records for all Secretariat staff and liaises with staff members regarding their leave entitlements.
h) Processes contracts in UMOJA for consultants, individual contractors and translators liaising with the relevant divisions and accounts to monitor the payments.
3. Support to Conference Services and other Divisions:
a) Drafts contracts for interpreters, translators and report writers.
b) Drafts contracts for consultants and individual contractors and processes contracts from preparation, liaison with incumbents and relevant Divisions and Finance Unit for processing of payments.
4.Data:
a) Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
b) Assists with visualizations and updating information material such as web pages or brochures.
5.General:
a) Assists in the compilation and preparation of statistical reports on human resources related issues.
b) Conducts exit interviews for separating staff and assists in final arrangements.
c) Prepares written responses to queries concerning human resources related matters.
d) Trains and provides supervision to new and lower -level staff in the unit.
e) Assists in preparing calendar of payroll and official holidays.
f) Performs other functions as arising and needing to be done.
Competencies
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ points of view. Establishes and maintains productive partnerships with clients by gaining
-
Administrative Assistant
3 weeks ago
Montréal, Canada MADA Community Center Full timeWe are looking for a bilingual Administrative Assistant to the director of Human Resources **Responsibilities** - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Maintain...
-
Administrative Assistant
3 weeks ago
Montréal, Canada MPH Solutions Full timeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our accounting firm. In this role, you will be responsible for providing comprehensive administrative support to the Founding Partner, as well as managing accounts receivables. **Responsibilities**: - Assist the Founder with various administrative tasks, including...
-
Administrative Assistant
3 weeks ago
Montréal, Canada PREMIUM OUTLETS MONTREAL Full time**PRIMARY PURPOSE**: TThis position serves as the support to the mall management staff by providing office needs as determined and assigned by the General Manager **PRINCIPAL RESPONSIBILITIES**: - Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, purchasing, procurement card, petty cash, property budget, CTI,...
-
Administrative Assistant
7 days ago
Montréal, Canada Choueke Hollander S.E.N.C.R.L Choueke Hollander LLP Full timeAre you ready to be an integral part of a thriving and reputable law firm in the heart of Montreal? Choueke Hollander LLP is a dynamic team of legal professionals specializing in litigation and commercial law. Our bilingual team combines highly experienced attorneys and young, ambitious lawyers who pride themselves on delivering exceptional legal services to...
-
Administrative Assistant
1 week ago
Montréal, Canada Fondation Brain Canada Foundation Full time_**About Brain Canada**_ - Brain Canada Foundation (Brain Canada) is a national registered charity headquartered in Montréal, Quebec. We play a unique and invaluable role as a national convenor of those who support and advance brain research. A greater understanding of how the brain works contributes to the prevention, diagnosis, treatment, and cure of...
-
Administrative Assistant
3 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. - Additional Job Description - Position Summary: Provide efficient and effective administrative support to the Academic Programs and Government Reporting unit of Enrolment Services (ES). Responsible for upholding the unit's mission and goals, in line with ES’s strategic objectives. Support the...
-
Administrative Assistant
3 weeks ago
Montréal, Canada Concordia University Full time**Position Number**:50000578 / P2813A **Department**:MBA Program **Grade**:GR09 **Campus**:Sir George Williams (Downtown) **Salary**:$31.12 - $37.43 per hour **Union/Association/HR Policy**:CUSSU **Posting deadline**:March 27, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is...
-
Administrative Assistant
2 months ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused...
-
Administrative Assistant
2 months ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused...
-
Administrative Assistant
2 weeks ago
Montréal, Canada La Belle Province Full time**Administrative Assistant / Marketing Analyst** La Belle Province is looking for a full time administrative assistant to assume the following responsibilities: - manage POS systems (Cluster and Clover), digital menus - manage delivery apps (UEAT, Uber, Skip, DoorDash) - manage and respond to customer reviews and contest charges on all platforms - analyze...
-
Administrative Assistant
2 months ago
Montréal, Canada Mad Science Group Full timeWho we are: With franchise locations all around the globe, 2inspire is a house of brands, Mad Science and Imagine Arts Academy. Mad Science is the world's leading science enrichment provider for children ages three through twelve. We deliver unique, hands-on science experiences and toys for children that are as entertaining as they are educational. Every...
-
Administrative Assistant
1 week ago
Montréal, Canada Tidan Inc. (Tidan Hospitality & Real Estate Group) Full time**Workplace**:111 Chabanel Street West, Montréal, QC H2N 1C8 **Status**:Full-time **Remote work**: No **Salary**:Starting at 50 000$ per year Reporting to the property manager, the administrative assistant is responsible for providing efficient and accurate administrative support in the building's administrative operations. You will work closely with...
-
Administrative Assistant
4 weeks ago
Montréal, Canada Portage Full time**Head Office** Portage is seeking to hire an Administrative Assistant to directly support the Vice-President of Operations and Administration. The Administrative Assistant will provide administrative assistance to the Vice-President, will interact with internal and external stakeholders in the advancement of organizational priorities, and will assist as...
-
Administrative Assistant
3 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Primary Responsibilities: - Oversee and administer the calendars and meetings for the Vice-Dean Programs and Director of Administration. Assist with schedule planning with a view to prioritizing events and meetings; make judgements about juggling and deferring meetings when...
-
Administrative Assistant
3 weeks ago
Montréal, Canada BNP Paribas Full timeADMINISTRATIVE ASSISTANT (JOB NUMBER: GBA-020924-001-SOS) In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2023. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to...
-
Administrative Assistant
4 weeks ago
Montréal, Canada BNP Paribas Full timeADMINISTRATIVE ASSISTANT (JOB NUMBER: GBA-053023-002-SOS) In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2023. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to...
-
Administrative Assistant
2 weeks ago
Montréal, Canada Lys intermédiation Full timeWe are seeking to hire an administrative professional to join our dynamic and growing team. As an Administrative Assistant, you will need to exercise initiative, creativity and professionalism to execute the responsibilities of this position. Some of the duties for this position are the following: Administrative Assistants should be the first point of...
-
Administrative Assistant
2 months ago
Montréal, Canada PPT Full timePacific Programming and Tech Inc. is a computer software development firm based out of Montreal, QC. We are currently looking for a highly organized and detail-oriented person to fill the role of Administrative Assistant/Office Coordinator and to join our Montreal team. **Responsibilities & Duties** - Provide administrative support to executives and team...
-
Administrative Assistant
3 days ago
Montréal, Canada Latino Food Market Full timeAdministrative Assistant Duties and Responsibilities: - Answer phones and greet visitors - Schedule and coordinate meetings - Collate and distribute mail - Schedule appointments and maintain calendars - Create and maintain filing systems, both electronic and physical - Write and edit communications, from letters to reports and instructional...
-
Administrative Assistant
1 week ago
Montréal, Canada United Nations Full timeThe Air Navigation Bureau (ANB) is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. ANB provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation...