Event Coordinator

3 weeks ago


Vancouver, Canada Vancouver Rowing Club Full time

The Vancouver Rowing Club is the city's oldest amateur athletic association. Our heritage clubhouse boasts event rental space for 20 - 250 guests with patios and stunning views of Coal Harbour and the Vancouver skyline. We are seeking a top-notch, self motivated Event Coordinator with experience in sales and marketing to develop new leads while ensuring our valued clients receive the high levels of service they have grown to appreciate from the club.

**Responsibilities**:

- Developing marketing strategies and materials to promote events
- Developing and improving sales with existing clients and attracting new clients to the venue, assessing feedback and promoting re-booking
- Responding to incoming inquiries in a timely and professional manner
- Meeting with prospective clients, leading venue tours and providing information to promote events at the club
- Promoting the use of the club's catering and AV partners
- Preparing contracts and ensuring clients understand contractual obligations
- Coordinating the club event calendar, ensuring booking policy and procedures are followed
- Liaising with Food & Beverage team to ensure client expectations are clear and attainable
- Managing all event related billing and receivables
- Maintaining the club's venue related online presence
- Preparing reports for management and attendance at weekly F&B meetings
- Other duties as required

**Qualifications**:

- Minimum 2 years hospitality sales experience
- Strong customer service skills
- Demonstrates honesty, openness and kindness
- Excellent problem solving skills with a high attention to detail
- Must be motivated, punctual, reliable and able to multitask.
- Working knowledge of Microsoft 365, JONAS experience an asset
- Must be able to speak, read, write and understand English
- Must have strong communication skills, both written & verbal
- Must be able to implement change
- Knowledge of food, alcoholic beverages & wines an asset
- Must be able to stand and exert well-paced mobility
- Must be able to lift up to 20lbs
- Must be available to work weekdays and the occasional weekend

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$65,000.00 per year

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift

Supplemental pay types:

- Bonus pay

**Experience**:

- Hospitality Management: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2023-06-19



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