Event Coordinator

2 weeks ago

Vancouver, Canada University Golf Club Full time

University Golf Club Event Coordinator Golf/F&B

The following are the overall job duties for this role but are not limited to.

SUMMARY:

The Golf/F&B Event Coordinator is responsible for driving sales of the catering and golf event business to new and existing clients by consistently delivering exceptional service to guests of the University Golf Club. You will be responsible for booking events, executing events, selling meeting space, and generating catering revenue while achieving targets set by the F&B Manager. The Golf/FB Event Coordinator directly helps lead the banquet and golf events department, ensuring the highest level of service by overseeing all aspects of event coordination, service, and service staff during operating hours, while working in a clean and safe environment, and efficiently executing and achieving all departmental goals.

The Golf/FB Event Coordinator will report directly to the Events & Catering Manager. This role will also work closely with the F&B Manager, Golf Events Coordinator, Executive Chef, Head Golf Professional and act as the point of contact and leader of the events department when Managers are off-site.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but not limited to:

  • Manages service aspects in specific food and beverage assigned areas and operations and acknowledges, greets, and thanks all staff and guests
  • Supports the management of the event operations to ensure proper room preparation, execution, and clean up. Be able to lift/move tables etc. up to 50+ pounds.
  • Directly manages the coordination, set up, and execution of all golf events and banquets.
  • Works with the Golf Operations team including the Golf Events Coordinator and the Head Golf Professional regarding Golf related events and the golf events office bookings
  • Supports the Events & Catering Manager and the Banquet Manager and acts as the department leader when required, which can include closing the building at the end of the day
  • Optimize sales of existing event business by promoting University Golf Club, activities, and Catering menus
  • Build and maintain client and vendor relations
  • Liaise with internal departments and external suppliers
  • Understand the complex needs of different events and diverse clients
  • Conduct site visits to gain valuable business
  • Respond to incoming leads, answer inquiries and send quotes
  • Coordinate all event details from inquiry, contract, process payments, populate Banquet Event Orders, create floorplans, finalize event details, and close events
  • Assisting with in-house laundry and working with the Events & Catering Manager and Banquet Manager on linen inventories
  • Ensure a high level of guest satisfaction
  • Identify and solicit new clients or target groups
  • Execute, manage and oversee some events on the day of, including welcoming guests, problem-solving, communicating with staff, and organizing vendors

BACKGROUND & ESSENTIAL SKILLS

  • Excellent written and verbal communication skills including strong time management skills.
  • Strong Microsoft Office skills, including Outlook, Excel, Word, PowerPoint, including POS systems.
  • Knowledge of any Catering software and Canva is an asset.
  • Flexible work schedule (evenings/weekends).
  • Previous Banquet experience is ideal.
  • Familiar with office equipment - phone systems, printers, photocopiers, etc.
  • Ability to multi-task and problem-solve within an ever-changing environment.
  • Ability to take initiative and meet deadlines, and a strong attention to detail.
  • Exceptional interpersonal skills.
  • Respect, acknowledge, and uphold Musqueam culture.

EDUCATION and/or EXPERIENCE:

At a minimum, a post-secondary education in Event Planning/Hospitality or 2 years of related experience, or some combination of relevant education and experience.

OTHER SKILLS AND ABILITIES:

  • Ability to prioritize and handle multiple tasks/projects simultaneously.
  • Must carry a valid driver’s license and an operating vehicle.
  • Must be fully vaccinated.

HOURS OF WORK:

Up to 37.5 hours/week; 5 days a week; on-site

COMPENSATION PACKAGE:

Admirable compensation package + gratuities with great company benefits plan and company matching RRSP program. Rates are to be discussed during the hiring process.

APPLICATION PROCESS:

Candidates meeting the criteria above are encouraged to submit their resume with a formal cover letter to hr@universitygolf.com. While we thank all candidates for their interest, only select individuals will be contacted for follow-up. Deadline for applications: June 8th, 2024.

#J-18808-Ljbffr

  • Event Sales Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Encore Event Technologies Full time

    The approximate hourly range is based on skills & experience $ $24.55 per hour.Position Overview The Sales Coordinator is responsible for assisting the Event Technology team by selling equipment and services for events of all sizes with a special focus on events under $5K in revenue. Complete sales order entries and other sales related activities. Provide...

  • Event Sales Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada Encore Event Technologies Full time

    The approximate hourly range is based on skills & experience $ $24.55 per hour.Position Overview The Sales Coordinator is responsible for assisting the Event Technology team by selling equipment and services for events of all sizes with a special focus on events under $5K in revenue. Complete sales order entries and other sales related activities. Provide...

  • Promoter & Event Producer

    4 weeks ago

    Vancouver, Canada Enso Event Centre Full time

    Job Overview We are excited to announce that we are looking forward to hiring an experienced and passionate individual as a Club / Event Promoter. Your primary aim will be advertising parties, events, and venues to prospective clients. As a Club Promoter, you will be responsible for planning and promoting the events to attract the potential clients. You...

  • Event Specialist

    2 weeks ago

    Vancouver, Canada Social Ingredients Event Rentals Ltd Full time

    **About us** Social Ingredients is a boutique event furniture rental company founded in 2019. It was created from a passion to provide fresh, exciting, and on trend furniture solutions for private and corporate events. Reporting to General Manager, the event specialist will be an important member of the rentals team, assisting with customer inquiries,...

  • Event Coordinator

    1 week ago

    Vancouver, Canada CityStudio Vancouver Full time

    **EMPLOYMENT OPPORTUNITY** **Event Coordinator - Temporary Contract Position** CityStudio Society seeks a spirited, energetic, creative & dynamic Event Coordinator. This position is a temporary contract position, with possibility of extension. At CityStudio, we are committed to recruiting a diverse workforce that represents our community. Indigenous...

  • Events Coordinator

    2 months ago

    Vancouver, Canada British Columbia Schizophrenia Society Full time

    **Job Posting** **BC Schizophrenia Society Events Coordinator** **Part-Time (18 Hours/week)** **One-year contract (with the possibility of extension)** The British Columbia Schizophrenia Society (BCSS) has a vision where those affected by schizophrenia and other serious mental illness receive adequate treatment and support, and family members are essential...

  • Events Coordinator

    2 months ago

    Vancouver, Canada British Columbia Schizophrenia Society Full time

    **JJob Posting** **BC Schizophrenia Society Events Coordinator** **Part-Time: 20 Hours/week; includes a full benefit package** **Expected Wage Range: $26-30 per hour depending on experience** The British Columbia Schizophrenia Society (BCSS) has a vision where those affected by schizophrenia and other serious mental illness receive adequate treatment and...

  • Event Coordinator

    1 month ago

    Vancouver, Canada St. John's School Society Full time

    St. John’s School is seeking a qualified and experienced Event Coordinator. The Event Coordinator supports the mission and objectives of St. John’s School by playing a key role in building community spirit and creating a welcoming atmosphere for visitors. The Event Coordinator provides top-notch event planning, execution and hosting. The role also acts...

  • Event Coordinator

    1 week ago

    Vancouver, Canada St. John's School Society Full time

    St. John’s School is seeking a qualified and experienced Event Coordinator. The Event Coordinator supports the mission and objectives of St. John’s School by playing a key role in building community spirit and creating a welcoming atmosphere for visitors. The Event Coordinator provides top-notch event planning, execution and hosting. The role also acts...

  • Event Coordinator

    4 weeks ago

    Vancouver, Canada Precision Interactive Solutions Full time

    About Us: Join Precision - a vibrant team deeply dedicated to fostering positive change in our community. We work tirelessly to support impactful causes, empowering individuals to contribute and make a genuine difference. Role Overview: As an Event Coordinator at Precision, you'll be a pivotal player in our mission. You'll lead event planning initiatives,...

  • Event Coordinator

    4 weeks ago

    Vancouver, Canada Precision Interactive Solutions Full time

    About Us: Join Precision - a vibrant team deeply dedicated to fostering positive change in our community. We work tirelessly to support impactful causes, empowering individuals to contribute and make a genuine difference. Role Overview: As an Event Coordinator at Precision, you'll be a pivotal player in our mission. You'll lead event planning initiatives,...

  • Event Coordinator

    3 weeks ago

    Vancouver, Canada Executive Table Group Full time

    The Executive Table Group (ETG) is a renowned food and beverage group in Vancouver, BC, known for its exceptional dining experiences, premium hospitality services, and exquisite culinary offerings. Our restaurants are vibrant and dynamic, the go-to venues in Vancouver for guests who want to host a variety of events, ranging from intimate gatherings to large...

  • Coordinator, Events

    2 months ago

    Vancouver, Canada Canuck Place Children's Hospice Full time

    **Coordinator, Events** **Location: Vancouver Office, hybrid working options available** **Reporting to: Associate Director, Events & Sponsorship** **Job status: Temporary, full-time 1.0 FTE (75 hours bi-weekly)** **Start Date: July 2023** **End Date: October 2024** **Compensation: $51,865 - $61,427** - We want our staff to “thrive” not just...

  • Event Coordinator

    6 days ago

    Vancouver, Canada GourmetGroceries.ca Full time

    ''' Event Coordinator **Duties**: - Organize and execute events from start to finish (in person) - Coordinate with clients to understand their event requirements and objectives (in person) - Select and book venues, vendors, and suppliers for events (remote) - Manage event budgets and ensure all expenses are within the allocated budget (remote) - Create...

  • Event Coordinator

    4 weeks ago

    Vancouver, Canada Precision Interactive Solutions Full time

    About Us:Join Precision - a vibrant team deeply dedicated to fostering positive change in our community. We work tirelessly to support impactful causes, empowering individuals to contribute and make a genuine difference.Role Overview:As an Event Coordinator at Precision, you'll be a pivotal player in our mission. You'll lead event planning initiatives,...

  • Event Coordinator

    2 weeks ago

    Vancouver, Canada Precision Interactive Solutions Full time

    About Us:Join Precision - a vibrant team deeply dedicated to fostering positive change in our community. We work tirelessly to support impactful causes, empowering individuals to contribute and make a genuine difference.Role Overview:As an Event Coordinator at Precision, you'll be a pivotal player in our mission. You'll lead event planning initiatives,...

  • Event Coordinator

    4 weeks ago

    Vancouver, Canada Precision Interactive Solutions Full time

    About Us: Join Precision - a vibrant team deeply dedicated to fostering positive change in our community. We work tirelessly to support impactful causes, empowering individuals to contribute and make a genuine difference. Role Overview: As an Event Coordinator at Precision, you'll be a pivotal player in our mission. You'll lead event planning initiatives,...

  • Event Coordinator

    4 weeks ago

    Vancouver, Canada Precision Interactive Solutions Full time

    About Us:Join Precision - a vibrant team deeply dedicated to fostering positive change in our community. We work tirelessly to support impactful causes, empowering individuals to contribute and make a genuine difference.Role Overview:As an Event Coordinator at Precision, you'll be a pivotal player in our mission. You'll lead event planning initiatives,...

  • Event Coordinator

    4 weeks ago

    Vancouver, Canada Precision Interactive Solutions Full time

    About Us:Join Precision - a vibrant team deeply dedicated to fostering positive change in our community. We work tirelessly to support impactful causes, empowering individuals to contribute and make a genuine difference.Role Overview:As an Event Coordinator at Precision, you'll be a pivotal player in our mission. You'll lead event planning initiatives,...

  • Event Coordinator

    7 days ago

    Vancouver, Canada GourmetGroceries.ca Full time

    ''' We are looking for an Event coordinator to organize excellent events. You will be responsible for every aspect of an event in person. The main planner is responsible for most remote work and will be on site to ensure a smooth transition as well. The goal is to organize unforgettable events that will ensure the entertainment of participants and...