Executive Assistant

3 days ago


Burnaby, Canada Simon Fraser University Full time

Union/Affiliation:
**Administrative and Professional Staff (APSA)**
- Pay range:
**$52,243.00 to $62,387.00 annually**
- SFU Department Descr:
**Advancement & Alumni Engagement**
- Position Grade:
**5**
- # of openings:
**1**
- Biweekly Hours:
**72**

The Executive Assistant (EA) provides confidential administrative and secretarial support to the Vice-President Advancement and Alumni Engagement (VPAAE). The role is responsible for coordinating administrative activities for all key meetings to support the itineraries of the VPAAE. The EA develops, analyzes, prepares, and reviews briefing notes and summaries for meetings and presentations; and prepares information packages for the VPAAE and Campaign Chairs. The EA coordinates the scheduling of internal and external meetings for the VPAAE. The EA manages travel arrangements, administers expense claims and reconciles corporate credit card activities. The EA researches donor and prospect information and updates database records; develops and administers internal office procedures; and provides administrative support for project management activities within the VPAAE Office.

Qualifications:
Diploma in Business, Administrative Management or related field, and four years of directly related experience, or an equivalent combination of education, training, and experience.
- Excellent knowledge of office procedures and University policies.
- Excellent organizational, time management, customer service and interpersonal skills.
- Excellent analytical and problem-solving skills.
- Excellent communication skills (both oral and written).
- Excellent attention to detail, including accuracy of data.
- Ability to record and transcribe minutes.
- Ability to work independently, establish priorities, meet deadlines and work on a number of different initiatives concurrently.
- Ability to supervise temporary staff.
- Ability to exercise mature judgment, initiative, diplomacy and tact.
- Ability to work in a highly demanding environment where issues are diverse, changeable, and complex.
- Ability to maintain strict confidentiality and exercise initiative, diplomacy and discretionary judgment.

**Please include your cover letter and resume in one attachment.


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