Office Manager/bookkeeper

2 weeks ago


Winnipeg, Canada WETT Sales & Distribution Inc. Full time

WETT Sales & Distribution represents some of the world's top brands in beer, wine, and spirits in the Manitoba and Saskatchewan marketplace.

Founded in 1991, WETT Sales & Distribution has grown from a two-man operation in Manitoba to a full-service beer, RTD, and cider distributor in Manitoba and a total beverage alcohol portfolio sales agency in Manitoba and Saskatchewan.

With great support from all our suppliers over the years, a terrific team of staff, the MBLL and the SLGA, and most importantly fantastic customers, WETT has survived the changing landscape of the beverage alcohol world for over 30 years.

**Purpose of Role**:
Reporting to the President, the **Office Manager/Bookkeeper** manages our organization’s finances and accounting system, manages budgets, and oversees our office management, supporting the needs of the entire office staff. In general, the Office Manager/Bookkeeper manages a wide range of administrative tasks and has the ability to coordinate office administration and procedures in order to ensure organizational effectiveness and efficiency.

**Complexity of Role**:
To excel in the role of **Office Manager/Bookkeeper**, individuals must have a good understanding of how to properly manage a company’s financials. The job role of an Office Manager/Bookkeeper includes tracking and managing financial data, entering financial transactions into various databases, notifying upper management of any accounting errors, and organizing financial reports.

**Responsibilities**:
**Financial Management**
- Prepare monthly financial reports for the President
- Monitor organizational and project budgets and report immediately to the President of any material variances from budget expectations
- Prepare all the necessary records and documents for the annual audit; consult with auditor

**General Accounting, Payables and Receivables**
- Ensure all invoicing is completed according to agreements
- Prepare bank deposits and ensure all bank accounts are monitored and in good standing
- Record all financial transactions and manage the accounting system of the organization using Sage Accounting software
- Maintain a central file for all active projects and accounts, completed projects/accounts, including all key documents and records of financial transactions
- Manage commercial credit card accounts and reconcile charges with bills

**Banking**
- Complete monthly bank reconciliations

**Payroll**
- Manage the bi-weekly, semi-monthly payroll, administration, and files
- Manage RRSP contributions for staff according to organizational policies
- Manage employee benefits package
- Remit Source Deductions, T4s, and ROEs

**Personnel Management**
- Maintain personnel files for all employees, including job descriptions, employment agreements, correspondence, notes to file and an accurate tracking of vacation and benefits

**Working hours/Schedule**:
Five days per week, 40 hours a week.

**Compensation**:
Salary

**Benefits**:

- Group Benefits - Extended Health Care & Dental Coverage with a Health Spending Account
- Right-Directions Employee Assistance Program
- Health & Wellness Reimbursement Program
- Matching Gift Program

**Work Remotely**:
No

**Qualifications and Experience Required**:

- Degree or diploma or equivalent experience
- 3 to 5 years’ experience managing budgets, financial reporting, accounting, and payroll
- Strong technical skills including experience with Sage accounting software, and cloud accounting
- Ability to maintain confidentiality
- The ability to plan, prioritize with strong financial literacy and organizational skills
- Strong math & analytical skills, ability to distill insights and propose relevant recommendations
- Strong verbal and written communication skills
- Must be dependable and a team player
- Ability to collaborate with cross-functional teams to develop a working strategy
- A focused, detailed, and disciplined approach to tasks
- Excellent problem-solving skills
- Reliable and punctual

**Job Types**: Full-time, Permanent

**Salary**: $48,000.00-$58,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

Work Location: One location



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