Accounts Payable Administrator

5 days ago

Vancouver, Canada Lush Handmade Cosmetics Full time

The **Accounts Payable Administrator** plays an essential role in **growing talent** in our business through collaboration and sharing best practices with the Accounts Payable team. You know how to **be curious **about their opportunities, and how to** be real **with feedback and support.

As a growing business, Lush needs people that can **adapt and evolve t**o the needs of our business, analyze and respond to your learner's needs. Our Lush staff** live with purpose**, finding their personal value connection with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife

Reporting to the Accounts Payable Manager, the Accounts Payable Administrator undertakes the following

**RESPONSIBILITIES**:
**AP Cycle**:

- Understanding of the full AP cycle
- Process, code and allocate Vendor invoices
- Ensure all invoices are appropriately approved
- Verify that transactions comply with financial policies and procedures
- Process weekly cheque run for Vendors and expenses
- Prepare & process AP Allocation for prepaid expenses
- Manage the accuracy of the AP aging
- Liaise with Finance team to ensure flow of information
- Reconcile and update vendor accounts
- Manage credit card process (Administration, coding credit card transactions, liaising with credit card holders, transferring points, credit card expense accruals, etc.)
- Liaise with other departments and stores to ensure invoices and expenses are correctly approved within the deadlines set, correctly coded, payments made on a timely basis, etc.
- Respond to external and internal queries
- Other related duties as required

**Month-end**:

- Manage the accuracy of the AP aging
- Month-end accruals and related account reconciliations

**Specialization**:
The Accounts Payable Administrator will be assigned to one out of four specializations listed below:

- Provide support to business users of Concur to help resolve issues, answer Concur and Corporate Card questions, and provide training where needed.
- Complete Concur administration, including master data, user account maintenance, expense claim, and month-end accrual.
- Prepare month-end accrual and reclass entries to ensure accounting of employee expenses is reflected in the appropriate period.

**Store management**:

- Provide support to Canadian & US stores to resolve issues, answer payment related inquiries. Work closely with store managers, retail support team, real estate team to help provide exceptional customer service at retail level. Coordinate with various departments to support new store opening.

**Freight**:

- Work closely with freight team, goods-in team and Envista team to ensure invoices are uploaded and processed on a timely manner through EDIs. Reconcile major freight vendor account on a weekly basis or upon request to maintain strong vendor relationship. Continuously searching for ways to improve current process, develop training manuals and documentation, participate in Envista development projects.

**Procurement & Inventory**:

- Work with purchasers, buyers and goods-in team to resolve price variance and quantity variance on PO invoices, ensure PO invoices are processed on a timely manner. Manage open POs and GRNI report (Goods received not invoiced) to ensure inventory is accurately captured in general ledger. Maintain current automated invoices process and search for ways to improve PO invoice process efficiency.

**You bring the following QUALIFICATIONS**:
**Required**:

- 1-4 years of hands on experience in high volume accounts payable environment
- Proven ability to manage competing deadlines
- Intermediate level of MS Office particularly Excel, Outlook and Word
- Proactive approach, especially in dealing with other departments
- Ability to work independently
- Ability to maintain a high level of accuracy in preparing and entering information
- Effective verbal and listening communication skills
- Attention to detail
- Excellent work ethic
- Ability to work in a team environment

**Preferred**:

- Microsoft Dynamics experience
- Post-secondary accounting education

Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion. We are proud to be an equal opportunity employer.

**#LI-DC1**:

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