Accounts Payable Administrator
2 months ago
**Project**
The **Woodfibre LNG** Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG.
**Woodfibre Management Ltd. **is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.
**Position**
**Key Responsibilities**:
The successful applicant will:
- Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and compliance with company policies and procedures.
- Payment Management: Prepare and execute payments using online banking platforms, ensuring timely and accurate disbursement of funds to vendors, suppliers, services providers, and employees.
- Reconciliation: Regularly reconcile vendor statements with our accounting records to resolve discrepancies and outstanding issues promptly.
- Vendor Communication: Collaborate with vendors and suppliers to address payment inquiries, resolve billing disputes, and maintain positive business relationships.
- Accounting Documentation: Post all relevant accounting documents, such as invoices, payments, and expense reports, to maintain accurate financial records.
- Record Maintenance: Maintain an organized and up-to-date filing system for all accounting documents and transactions, ensuring easy retrieval and audit-readiness.
- Month-end Closing: Assist in month-end closing procedures, including journal entries, accruals, and other relevant tasks.
- Compliance and Audit: Ensure compliance with accounting principles, company policies, and statutory requirements. Support internal and external audits as needed.
- Process Improvement: Identify opportunities to enhance efficiency and accuracy in accounts payable processes and contribute to the continuous improvement of the finance department.
- Team Collaboration: Work closely with other members of the finance team, providing support and fostering a collaborative work environment.
**Requirements**:
**Required Experience**:
- Degree or diploma in Accounting, Finance, or a related field
- Proven experience as an Accounts Payable Administrator or similar role, with a minimum of 3 years of AP experience.
- Strong knowledge of accounting principles and practices, with the ability to handle financial data accurately and efficiently.
- Familiarity with various accounting software and proficiency in using online banking platforms for payment processing.
- Excellent organizational skills and attention to detail to ensure accurate record-keeping and timely payments.
- Strong communication skills, both verbal and written, for effective vendor communication and resolving payment inquiries.
- Ability to work independently and efficiently, managing multiple tasks and deadlines effectively.
- Solid problem-solving skills and the capacity to handle complex payment and accounting-related issues.
- A proactive attitude and willingness to contribute to process improvement initiatives.
**Additional Requirements**:
- Experience working with large multi-disciplinary teams and contractors in a multicultural environment is an asset.
- Communication/interpersonal skills - interacting with front-line workers through to management and all hierarchical levels.
- Accepts responsibility and demonstrates a commitment to the delivery of tasks and targets.
- Exceptional written and verbal communication skills.
- Ability to be Innovative and vision-oriented with demonstrated ability to undertake strategic planning and implementation.
- Ability to work well under pressure, handle multiple tasks, and change priorities within tight time frames.
- Demonstrates and seeks accountability within the team.
- Ability to work collaboratively within a team environment.
- Ability to adapt and learn new processes quickly.
- Expertise with a variety of computer programs (e.g., MS Office)
- Motivated and willing to take ownership of tasks.
- Energetic in pursuit of continuous improvement processes.
- Shares knowledge readily and encourages personal development.
- **Must be legally entitled to work in Canada.**
**Woodfibre Management Ltd. **is an equal opportunity employer.
Thank you in advance for your interest
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