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Events Coordinator

4 months ago

Toronto, Canada Aviso Wealth Full time

**Aviso Wealth**:
**The Opportunity**:
We’re looking for an Events Coordinator to join our Events team.

This role can be mostly remote, however we will on occasion require you to come onsite to our office at 151 Yonge St, Toronto, ON.

Reporting to the Senior Manager, Event Experiences the Events Coordinator is responsible for leading webinars and supporting corporate events, including owning and managing small components of larger programs.

**Who you are**:

- **Service** - You consider both internal and external stakeholders and demonstrate intent of understanding and putting the clients’ needs first. You advocate service excellence and work to deliver solutions that meet the needs. You proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
- **Execution** - You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
- **Collaboration** - You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

**What your day looks like**:

- Lead and manage reoccurring webinars from building workback schedules, registration landing pages, platform layout, to preparing speakers and stakeholders, execution, and reporting
- Provide comprehensive administrative support to all corporate events, including invoicing, maintaining spreadsheets, coordinating meetings, organizing documentation, and data analysis
- Accurately manage and update records of registrants, attendees, and client engagement as per assigned project’s goals and objectives
- Draft event communication pieces in collaboration with the Communications team, including invitations, landing page copy, and survey questions
- Build and test event registration forms and event-related mobile apps.
- Conduct thorough research and present proposals on specific components of a program such as awards, gifting, venues, or restaurants
- Manage and triage inquiries in the Events Inbox
- Play a key role in onsite and at virtual events as required for live dates, representing the Events Team in an authentic and professional manner
- Assist in post-event evaluation, survey results collation, and reporting on other events as required
- This role may require occasional onsite work outside of regular business hours (< 10%)

**Requirements**:
**Your experience and skills**:

- 1-2 years in MarComm, event management, or hospitality role
- University degree in marketing, communications or business administration preferred
- Financial industry experience is an asset
- A team player with a passion to service the needs of clients and stakeholders in a fast-paced environment
- Flexible in nature and adaptable to change, self-motivated and curious, organized and detail-oriented
- Fluency in communication skills in English are required and bilingual skills in French are an asset

**Benefits**

**Why Aviso Wealth?**

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

- Competitive compensation package that rewards and recognizes individual contributions
- Excellent health, dental and insurance benefits to meet the diverse needs of our employees
- Generous vacation time, fitness benefit, parental leave top-up options
- Matching contributions to our retirement program
- Commitment to the continuous improvement of our staff through learning & development and an education assistance program
- Regular social events to foster teamwork

**Equal Employment Opportunity**

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

**Company Overview**:
Aviso is a leading wealth management and investment services supplier for the Canadian financial industry, with over $120 billion in total assets under administration and management, and over 1,000 employees. We’re building a technology-enabled, client-centric wealth management ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our i