Secretary 3

1 month ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Labour, Skills and Immigration

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:22-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time)

**Diversity Statement**:
We value a workplace where diversity, in all of its forms, is encouraged and recognized for its contribution to a more creative, rewarding, and productive public service to our broader community.

Valuing diversity challenges us not only to be a public service that reflects the community we serve but also to create a more respectful and productive public service and to be a model for other employers in Nova Scotia.

**About Us**:
The Department of Labour, Skills and Immigration works as a trusted partner to grow the population, develop our current and future workforce, and foster inclusive, safe, and fair workplaces. This includes welcoming people from across Canada and the world, helping people prepare for job opportunities and build the skills they need, promoting safe work environments and helping employers and employees know their rights and responsibilities. We work together to create a future where everyone has an opportunity to thrive.

The Skills and Learning Branch provides a continuum of programs and services for individuals and employers that support learning achievement; inclusive engagement; labour market readiness, attachment, and participation; and workplace performance, all contributing to an inclusive, responsive, and productive workforce for the province. We achieve results by working respectfully with our staff and partners to develop new ideas, remove barriers and increase access for underrepresented groups and support innovative approaches to labour market development.

The Skills and Learning Branch delivers integrated, quality services centred around the needs and experiences of the individuals and employers we serve, with a focus on ensuring equity, diversity, and inclusion. The design and delivery of the Branch’s programs and services are based on adult education and universal design principles, current trends and labour market information, research findings, exemplary practices, and participant and program outcome data. We strive to make strategic investments, optimize resources, maximize our impact, and ultimately enhance the performance of Nova Scotia’s labour market.

Informed: The design and delivery of the Branch’s programs and services are based on adult education and universal design principles, current trends, research findings, best
- and promising practices, and participant and program outcome data.

**About Our Opportunity**:
We are looking for an Executive Assistant who will be responsible for supporting the Skills and Learning Branch, the office of the Senior Executive Director, and other leadership positions within the branch as needed.

The Executive Assistant is responsible for providing office management, secretarial and administrative services to the Senior Executive Director and for other leadership staff as required, and functions as a highly responsible and confidential Executive Assistant. This position ensures the efficient day-to-day operation of the Branch and interacts on a regular basis with internal and external stakeholders, including the Minister’s and Deputy Minister’s offices, and senior management throughout the Department of Labour, Skills and Immigration and other government departments and agencies.

**Primary Accountabilities**:
Under mínimal supervision, the Executive Assistant provides a broad range of administrative, operational, and financial support. This support will include, but is not limited to: managing calendars and meeting requirements by coordinating and maintaining up-to-date schedules, issuing meeting notices, coordinating space and equipment requirements (including support for the development of meeting materials), handling priorities/urgencies with tact and diplomacy; coordinating correspondence to and from the Deputy Minister’s and Minister’s office, as well as other departments; providing a variety of secretarial functions; maintaining efficient Branch correspondence, filing, and records management systems; supporting Branch Management with Human Resources activities; and drafting correspondence on behalf of the Senior Executive Director.

Additional duties include: organizing Branch Leadership Team and all-staff meetings, and other special events (including recording and preparing meeting notes, and other meeting support materials); coordinating the procurement of goods and services; promoting teamwork and communication; coordinating and tracking incoming requests for information, including prioritizing requests and ensuring timely responses; ensuring effective and efficient office administrative processes; and supporting the development and production of various reports/presentations. The Executive Assistant also serves as the primary contact for general inquiries into t

  • Secretary 3

    3 days ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Human Rights Commission **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency...

  • Secretary 3

    3 days ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43048 **Department**: Human Rights Commission **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an...

  • Secretary 3

    3 days ago

    Halifax, Canada Government of Nova Scotia Full time

    About Us The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency currently with two key areas of focus; providing a human rights dispute resolution process to resolve allegations of discrimination both on an individual and systemic level; and working to eliminate barriers and prevent...

  • Secretary 3 (Administrative Assistant)

    1 day ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:30-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Nova Scotia’s culture and heritage contribute to vibrant communities and enrich the quality of life in every part...

  • Secretary 3 (Bilingual)

    1 month ago

    Halifax, Canada Province of Nova Scotia Full time

    **Secretary 3 (Bilingual), Permanent**, HALIFAX** **Education & Early Childhood Development** - Notre objectif est d'avoir une main-d'œuvre diversifiée représentative de la population que nous servons, et ce, à tous les niveaux d'emploi. Le gouvernement de la Nouvelle-Écosse a adopté une politique d'équité en matière d'emploi, et nous invitons les...

  • Administrative Assistant

    2 days ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia **Location**:HALIFAX **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:20-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At Service Nova Scotia and Internal Services, we impact every citizen, business and municipality in Nova Scotia. Our mandate is...

  • Secretary 3 (Designated)

    1 day ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:African Nova Scotian Affairs **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:30-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. Under the...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Public Works **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:2/13/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Building and maintaining our provincial highway infrastructure is no small job. The Department of Public Works, Highway Programs...

  • Executive Assistant

    4 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Municipal Affairs and Housing **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:2/22/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Municipal Affairs and Housing (DMAH) promotes responsible local government and safe,...

  • Secretary D

    2 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:146628** **Company: Nova Scotia Health** **Location**:Central** **Zone, **Victoria Building - QEII** **Department**:MEDCZ Dept Of Ophthalmology** **Type of Employment**:Casual** **Hourly FT long-assignment** **(**100%** **FTE) x **1** **position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:20-Dec-22** Nova...

  • Executive Assistant

    4 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:28-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Immigration and Population Growth Branch (IPG) of Labour Skills and Immigration (LSI) has a large mandate. We are...

  • Secretary F

    1 month ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 155626** **Company: Nova Scotia Health** **Location: Central** **Zone, Halifax Infirmary Robie Street Entrance - QEII** **Department: MED Emergency Medicine AFP** **Type of Employment: Casual** **Hourly FT short-assignment** (100%** **FTE) x 1** **position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date:...

  • Secretary F

    1 month ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 155626** **Company: Nova Scotia Health** **Location: Central** **Zone, Halifax Infirmary Robie Street Entrance - QEII** **Department: MED Emergency Medicine AFP** **Type of Employment: Casual** **Hourly FT short-assignment** (100%** **FTE) x 1** **position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date:...

  • Secretary 2

    4 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Health and Wellness **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:2/27/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova...

  • Secretary D- Primary Health Care

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 174416** **Company: Nova Scotia Health** **Location: Central** **Zone, **Dalhousie Family Medicine - Mumford Clinic** **Department: PHC CZ POC DFM PATIENT ONBOARDING-** **Type of Employment: Temporary** Hourly FT short-assignment** (100%** FTE) x 1** **position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date:...

  • Team Lead

    2 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:155736** **Company: Nova Scotia Health** **Location**:Central** Zone, **Victoria Building - QEII** **Department**:DOM Dept Med Gastroenterology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:14-Jun-23** Nova Scotia Health is the...

  • Secretary D

    1 month ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 148734** **Company: Nova Scotia Health** **Location: Central Zone, Bethune Building - QEII** **Department: The NSHealth Learning Institute for Health Care Providers** **Type of Employment: Permanent Hourly FT (100% FTE) x 3 position(s)** **Status: NSGEU** **Admin Professionals Position** **Posting Closing Date: 13-Apr-23** - **This is a reposted...

  • Administrative Assistant

    7 days ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Health Professionals Recruit **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:2/17/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The role of the Office of Healthcare Professionals Recruitment (OHPR) is to put a laser focus on the collective...

  • Administrative Assistant

    1 day ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Public Service Commission **Location**:HALIFAX **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:7/12/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public...

  • Executive Admin Assistant

    3 days ago

    Halifax, Canada Government of Nova Scotia Full time

    About Us The Department of Municipal Affairs and Housing is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. The Department provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in...