Administrative Specialist

2 weeks ago

Toronto, Canada Mitacs Full time

**_Do you want to be part of our innovative and entrepreneurial team?_**
- Do you thrive in an entrepreneurial environment and enjoy working in a team atmosphere? Are you an “outside the box” thinker who strives to implement continuous improvements? Do you take a strategic approach to your work? Do you enjoy working in a fast-paced culture where your opinions are valued and respected?_
- Mitacs is a national not-for-profit organization that helps industry and not-for-profit partners solve strategic challenges by leveraging Canada’s world-class post-secondary talent and a global network of industry, academic, and government partnerships. Through these collaborations, Mitacs helps business and community partners succeed, improves students’ on-the-job skills development, and strengthens Canada’s world-class innovation ecosystem. At Mitacs, we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies, governments and academia, we support a new economy using Canada’s most valuable resource — its people._
- To get a better understanding of Mitacs and read more about our values, please visit our _website_._

**Administrative Specialist**

**Overview**

You are a strategic thinker with strong interpersonal skills who takes on new challenges with enthusiasm. You are open to new experiences and eager to work with our diverse staff. In the past, you have made a quantifiable difference to your organization through process improvements. You need to have a willingness to learn and a passion in helping teams towards measurable change.

**Primary job duties**
- Evaluate existing workflows and assist in process improvements and finding areas of improved efficiency.
- Assist with Sharepoint database enhancements/change requests.
- Maintain and troubleshoot Power Automate workflows and Power apps.
- Maintain and update all process-related documents for reference purposes.
- Oversee our offices in the Toronto and Ottawa areas with occasional site visits.
- Provide support for Academic Partnership Team, plan and manage our events and meetings.
- Participate in meetings by preparing minutes and presentations, planning meeting agendas, and organizing and managing meeting logistics.
- Schedule and coordinate travel logistics, including transportation, hotel, and catering reservations, and creating detailed itineraries
- Perform various administrative support tasks related to the primary mission of the administration team.

**Qualifications**
- An associate’s degree in office administration or a related field
- 4-5 years of experience in an administrative role supporting complex projects and events
- Interest in learning about change management
- Experience with process improvements
- Strong proficiency in Microsoft Office Suite, including Word, Excel, Powerpoint, Sharepoint, Teams, and Outlook
- Experience using Power Automate and Power apps
- Strong communication skills and extremely self-motivated when managing communication channels
- Highly organized and capable of creating organizational systems that others can easily utilize

**Location**:Toronto
- Mitacs fosters a culture where creativity, innovation, diversity, and inclusion are valued, encouraged, and fostered. We offer a comprehensive benefits package and a team-based work environment, and we are proud to be an Equal Employment Opportunity employer._

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