Facility Supervisor

8 months ago

Toronto, Canada Black & McDonald Limited Full time

**Position Summary**

Reporting to the Operations Manager on a daily basis for all related activity, the Facility Supervisor (Healthcare) will be responsible for overseeing and delivering a full facility management solution to the Healthcare facility.

Essentially this role will include the oversight of building activities and associated staff including the Asset and PM function of Black and McDonald's CMMS, vendors and sub-contractors, safety compliance, project work, client relationships and any other activities deemed necessary for the role on an adhoc or long term basis. In addition you will ensure efficient planning, management, and development of effective controls and procedures.

The position also requires compliance with Black and McDonald codes of conduct, Health, Safety and Environmental policies and safe work practices along with any client specific protocol

**Duties & Responsibilities**

Work shall include but not necessarily be bound by the following:

- Ensure a safe working environment and adherence to all relevant Health, Safety and Environmental Policies and Procedures
- Ensure required Health, Safety and Environmental inspections are completed in a timely manner and necessary corrective actions are implemented
- Regularly communicate Health, Safety and Environmental issues or concerns with B&M staff, sub-contractors and client. Ensure Toolbox Talks and other related information is clearly and effectively communicated to the team
- Ensure all work areas are maintained in a clean and safe working condition
- Scheduling and coordination of the on-site maintenance team to ensure an effective and efficient service provision, auditing tasks where appropriate to ensure correct completion to the desired standards
- Scheduling and coordination of vendors and subcontracted personnel as appropriate to accomplish the required tasks
- Administration and monitoring of the Asset and PM function of B&Ms CMMS to ensure the input and maintenance of accurate Asset information and PM activities resulting in completion of all PM activities within the scheduled timeframes and to the desired standards
- Ensure Standard Operating Procedures, Planned Maintenance activities and any other relevant documentation for new and existing building equipment are accurate, updated and correctly stored as required
- Oversee or review and approve all staff timesheets at the intervals required prior to submitting
- Ensure the correct and legible completion at all times of any required documentation or software based systems by all team members
- Monitor financial status where applicable ensuring budget targets are met and maintained whilst ensuring costs are kept to a minimum without detriment to the service provided
- Review team performance and monitor individuals to ensure compliance with relevant client and B&Ms policies and procedures. Carry out counselling and disciplinary action as appropriate following full consultation with the Operations Manager and HR department
- Respond to demand and emergency issues promptly, utilizing the computerized building automation system or manual systems where appropriate
- Maintain daily a detailed Supervisor Logbook and retain completed logbooks in accordance with the appropriate requirements for future reference
- Liaise with client and tenants on a regular basis and in accordance with client protocol to ensure adequate feedback and client satisfaction of the service provision provided. Inform the Operations Manager immediately of any issues raised
- Obtain suitable quotations where appropriate whilst striving to achieve the best possible costs for service work, repairs, installation work, materials, etc. in accordance with B&Ms procurement requirements, provide full justification and present to the Operations Manager for final review and approval
- Configuration of plant and systems to allow maintenance work to be completed as required
- Start up and shut down major building equipment such as chillers, pumps, cooling towers, etc

**Competency Requirements**
- Experienced leading and coordinating a team
- Maintains a professional demeanor at all times with fellow employees, vendors, sub-contractors and clients
- Ability to cope under pressure and maintain focus, dealing effectively with setbacks whilst remaining positive
- Portrays a positive image and motivates the team at all times to ensure continued success
- Embraces change and always willing to adopt new practices, encourages innovation amongst the team
- Holds self and others accountable
- Ability to approach problems logically, under pressure and seek innovative solutions
- Communicates effectively (verbally, written and electronically) at all levels within an organization and with external parties including enforcing authorities
- Understands the needs and perspectives of both internal and external customers
- Promotes teamwork and collaboration
- Values and respects others, encourages and supports diversity
- Ability to wor

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