Personal Assistant

1 day ago

Vancouver, Canada SafetyCLI Cybersecurity Full time

**Position**: Part-time contractor

**Role**: Executive Assistant / Personal Operations Manager

**Location**: Hybrid, Vancouver, BC

**Salary**: $40 - $60 CAD/hour, depending on experience and skill set

**Start date**: As soon as possible

**About me, and the role**:
I am an established technology founder and executive currently growing a B2B SaaS company from Vancouver. I have a busy life outside of work and generally have a variety of projects on the go. I value community, equality, and learning to navigate work through a human-centered lens.

The purpose of this role is to assist me by taking on the general day-to-day tasks that often consume valuable time. By proactively handling these responsibilities, you'll enable me to fully focus on my work during the day and truly enjoy my free time without the need to worry about life admin. Your support will allow me to maintain a better work-life balance and approach my personal time with a sense of ease and relaxation.

**Key responsibilities**:

- Help make personal travel arrangements
- Own the Airbnb / guest support of my remote property, including managing the calendar and general administration for the listing
- Assist with the management and maintenance of the remote property by coordinating with the folks who work at the property, ensuring maintenance work is done and bills are paid. This will include revenue and expense management of the AirBnb listing.
- Help with day-to-day tasks of my home in Vancouver, including scheduling housekeeping, general maintenance, helping arrange grocery deliveries, etc.
- Aid in the prioritization of daily tasks and my long-term projects, ie community engagement
- Coordinate with my Executive Assistant for matters that may cross over or impact my working schedule

**Who you are**:

- You value honesty and openness so that we can discuss work and ideas with vulnerability and candor (while maintaining kindness and professionalism).
- You take a proactive approach to anticipating needs and handling unexpected tasks.
- You have a strong ability to manage complex schedules, appointments, and prioritize tasks efficiently.
- You are _very_ detail-oriented; you read and re-read requirements, and you re-read and triple-check your work to ensure it is correct and meets requirements, allowing nothing to fall through the cracks
- You maintain confidentiality and handle sensitive information with discretion.
- You are comfortable meeting tight deadlines and managing urgent requests without sacrificing quality.
- You take initiative, think ahead, and manage tasks without constant supervision.
- You’re comfortable managing shifting priorities and unforeseen challenges.
- You are comfortable adapting to unexpected changes or requirements.
- You enjoy researching and can take a vague ask from me and turn it into detailed research, recommendations, and, when necessary, action.
- You’ll take the lead on starting new projects generated from discussed ideas that we may want to investigate
- You can make fast and independent decisions and can work well under time pressure when necessary
- You have a growth mindset - you seek and value feedback and are looking to learn, improve and grow

**Key Requirements**
- You must be located within Vancouver or Metro Vancouver
- A valid driver's license and access to a reliable vehicle are requirements of this role
- You must be legally permitted to work in Canada
- 5+ years in Personal or Executive Assistant experience would be beneficial

**How we will work together**
- Regular check-ins, daily at first and then altering in frequency as required. Some of these will take place in person to help facilitate a positive working relationship.
- Be proactive in identifying areas of improvement or ways you think you could positively impact my daily life, for example, by identifying tasks or errands that need to be done that I may not have considered.
- I would like to cultivate a mutual relationship that is open and respectful, where thoughtful and constructive feedback is shared and appreciated in a kind and considerate manner.

**What you’ll gain**:

- A flexible job that pays well, gives you autonomy in how and when you complete your work, and continual learning and growth.
- Mentorship and support from me relating to the work we do together, as well as other personal/professional goals you have outside of that.
- Support and encouragement in pursuing your own personal development and growth

**Application process**:

- An initial interview conducted by my EA, which may be held remotely or in person
- A second interview with myself, likely to be held remotely but possibility of in person
- A short trial period or extended take-home exercise, for which you will be compensated
- it is purposefully obfuscated. Applications received via Indeed will not be reviewed:
eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJtZXNzYWdlIjoiVGhhbmsgeW91IGZvciBhcHBseWluZyEgVG8gZ2V0IHN0YXJ0ZWQsIHBsZWFzZSBzZW5kIHlvdXIgcmVzdW1lIGFu

  • Personal Fitness Coach

    5 days ago

    Vancouver, Canada Personal Coaching Institute Full time

    **Personal Values**: - Passionate about fitness - Dedicated to helping others - Open to learning and skill development **Professional Responsibilities**: As a Personal Fitness Coach you are responsible for growth and development of others; there to be effective in this role, you must regularly perform certain tasks: - Scheduling clients (our executive...

  • Personal Assistant

    3 weeks ago

    Vancouver, Canada Liv Interiors Inc Full time

    **Personal Assistant** LIV Design Studio is an award-winning multi-disciplinary design firm located in Vancouver. Since our inception in 2012, we have become one of the most trusted and recognized interior design firms both locally and internationally. We have completed projects from Vancouver to Toronto and as far away as London and Hong Kong. We are...

  • Personal Assistant

    3 weeks ago

    Vancouver, Canada LIV Design Studio Full time

    **Personal Assistant** LIV Design Studio is an award-winning multi-disciplinary design firm located in Vancouver. Since our inception in 2012, we have become one of the most trusted and recognized interior design firms both locally and internationally. We have completed projects from Vancouver to Toronto and as far away as London and Hong Kong. We are...

  • Personal Assistant

    5 days ago

    Vancouver, Canada Cloverleaf Technology Inc. Full time

    **Responsibilities** - Manage CEO’s business and personal calendars to accurately assess availability - Assist with special projects as required in a support capacity - Arrange travel and accommodations - Scheduling appointments, meetings and events - Managing daily personal tasks **Skills and qualifications** - Excellent verbal and written communications...

  • Personal Assistant

    2 weeks ago

    Vancouver, Canada Animoca Brands Limited Full time

    **Responsibilities** - Arrange and coordinate travel arrangements, including flights, hotel accommodations, and transportation - Manage confidential information and documents with discretion - Assist with personal errands and tasks as needed - Handle calendar management and schedule appointments and meetings - Manage and prioritize multiple projects...

  • Personal Assistant

    1 week ago

    Vancouver, Canada Amacon Full time

    **Position Summary** Amacon is looking for a dedicated and clever problem solver for the role of private Personal Assistant to support the personal life and basic day to day operations of the home of one of the Owners. This person will provide high-level support by delivering personal administration. This position ensures home and lifestyle operations run...

  • Personal Assistant

    1 week ago

    Vancouver, Canada Onni Group Full time

    There is an exciting opportunity for a talented professional to join the Administrative Team in Vancouver as a Personal Assistant. Looking for an independent worker who requires little direction and that loves working under pressure in a fast-paced environment. Someone who is extremely organized and loves helping the executives stay organized and can...

  • Personal Assistant

    4 weeks ago

    Vancouver, Canada Robert Half Full time

    Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below.Key Responsibilities: Project Management:Handle assigned projects by researching, executing, and...

  • Personal Assistant

    4 weeks ago

    vancouver, Canada Robert Half Full time

    Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:Project Management: Handle assigned projects by researching, executing, and...

  • Personal Assistant

    4 weeks ago

    vancouver, Canada Robert Half Full time

    Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:Project Management: Handle assigned projects by researching, executing, and...

  • Personal Assistant

    4 weeks ago

    vancouver, Canada Robert Half Full time

    Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:Project Management: Handle assigned projects by researching, executing, and...

  • Personal Assistant

    5 days ago

    Vancouver, Canada Gethst Full time

    **Position Overview**: **Responsibilities**: - Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements. - Act as the primary point of contact between the executive and internal/external stakeholders, screening and directing inquiries as appropriate. - Coordinate and prepare for meetings, including...

  • Legal Assistant

    1 day ago

    Vancouver, Canada Gurpreet Ghag Personal Real Estate Corporation Full time

    Overview: We are seeking a highly organized and detail-oriented Legal Assistant to join our team. As a Legal Assistant, you will provide administrative support to our legal team and assist in various legal tasks. This is an excellent opportunity for someone interested in the legal field to gain valuable experience and contribute to our...

  • Personal Assistant

    3 days ago

    West Vancouver, Canada My Tutor Time Full time

    **Job Overview**: **Key Responsibilities**: *Personal and Household Tasks:* - Assist with daily household chores, including tidying, cleaning, laundry, and general organization. - Help with meal preparation, including organizing ingredients and preparing simple meals. - Maintain clean and organized common areas with attention to detail. - Manage household...

  • Executive and Personal Assistant

    4 days ago

    Vancouver, Canada Alabaster Homes Full time

    **Executive & Personal Assistant** Alabaster Homes is a locally owned and managed real estate development company that specializes in multi-family projects in Metro Vancouver. With in-house development, finance, accounting, construction, sales and marketing departments, we pride ourselves on a truly collaborative, team-based approach. We are seeking a...

  • Personal Assistant

    1 week ago

    Vancouver, Canada Luk Real Estate Group Full time

    We are looking for a Personal Assistant with a hybrid role to mainly support the main Executive but will also include administrative assistance to the team. **Duties and Responsibilities**: - Acting as point of contact for phone calls and correspondence. Must be able to handle phone calls/follow up as well - Scheduling and managing appointments, meetings,...

  • Personal Assistant

    4 weeks ago

    Vancouver, BC, Canada Robert Half Full time

    Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities: Project Management: Handle assigned projects by researching, executing,...

  • Personal Care Assistant

    2 weeks ago

    Vancouver, Canada Charaka Rehab Full time

    We want to help you find more clients! We are seeking people who are registered health care assistants, care aides, or those experienced in providing companionship and personal care services to seniors. **Responsibilities will include, but may not be limited to**: - Daily personal care routines such as dressing, washroom care, grooming etc. - Meal...

  • Personal Care Assistant

    3 weeks ago

    Vancouver, Canada Charaka Rehab Full time

    We want to help you find more clients! We are seeking people who are registered health care assistants, care aides, or those experienced in providing companionship and personal care services to seniors. **Responsibilities will include, but may not be limited to**: - Daily personal care routines such as dressing, washroom care, grooming etc. - Meal...

  • Personal Assistant

    3 weeks ago

    Vancouver, Canada Trinity Security Full time

    **Job Summary** **Responsibilities** - Manage and maintain the calendar, scheduling appointments and coordinating meetings. - Perform data entry tasks, ensuring all information is up-to-date. - Assist with file management, maintaining an organized filing system - Running errands as well as certain cleaning tasks **Experience** - Strong organizational...