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Documentation Coordinator

3 months ago

Toronto, Canada SOCAN - Society of Composers, Authors and Music Publishers of Canada Full time

We’re Hiring
Documentation Coordinator (Internship)
Toronto, Montreal, Vancouver

Full-time - Temporary

WHO WE ARE
SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents more than 180,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us.

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM

WHY WORK WITH US?
- Make a difference by supporting and collaborating with a vibrant and creative community
- Enjoy many options for workplace flexibility and work-life balance
- Get involved in the rapidly changing creative space
- Advocate for and empower the creative community
- Together, we’ll help music creators earn more income and make a living

WHAT WE OFFER
- 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based))
- Virtual My Wellness program, including access to SOCAN fitness facility (Only for Toronto based positions)
- Inclusive and collaborative working environment

ABOUT THE ROLE
The Documentation Coordinator will play a key role in helping management and key operational stakeholders coordinate, lead, track and report the efforts of the departmental cleanup and move of our internal Policy and Procedures, FAQ’s, and relevant departmental documentation to our Sharepoint site. This will include setting up touchpoint meetings, reviewing required timelines and sending reminders, tracking the status of documentation updates and archival process in addition to any additional administrative responsibilities resulting from these tasks.

WHAT YOU’LL DO / KEY RESPONSIBILITIES
- Help department leaders coordinate and implement document retention strategy and cleanup
- Coordinate document storage and retrieval process & procedures
- Facilitate digital documentation storage and cleanup tracking
- Track and report on progress to various stakeholders
- Assist with related administrative duties in the department

WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE
- Currently enrolled in post secondary education
- Available to work 35 hours a week, May through August
- Ability to manage workload effectively including planning, organizing, prioritizing and meeting deadlines
- Strong communication (both written and verbal) skills
- Experience with the MS suite of tools (Excel, Outlook, Word, and PowerPoint)
- Knowledge and interest in working in the Music Industry

ACCESSIBILITY & ACCOMMODATION

EQUAL EMPLOYMENT OPPORTUNITY
SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

HOW TO APPLY