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Document Coordinator

2 months ago

Toronto, Ontario, Canada Bechtel Full time

Requisition ID: 278632

  • Relocation Authorized: None
  • Telework Type: Full-Time Office/Project
  • Work Location: Toronto, ON

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Bechtel Infrastructure works in a Delivery Partner role within an integrated team with the customer organization for a Subway Project in Toronto, Ontario. The project scope includes the design build, operations and maintenance of all infrastructure and rail systems associated with 15 stations and over 15km of new alignment, being performed by three key PPP Contractors and multiple advanced early works (EAW) packages Contractors. Bechtel form a key component of the overall Integrated Project Delivery team (comprising the customer, MX; the Technical Advisor, and Bechtel as the Delivery Partner).

Job Summary:

The Document Coordinator (DC) will be responsible for creation or maintenance of shells/placeholders for Work Submittals and assist PCo with the submissions. The DC works closely with the PCo Document Management Team (DMT) on items such training on correct use of the Document Management Tools for the project (Unifier and ProjectWise), setting quality expectations for revision control, proper titling, ensuring completeness of their submissions, correct references to the Work Breakdown schedule and the importance of turnaround times for resubmissions etc. #LI-KL1

Major Responsibilities:

  • Ensure the PCos adhere to the overarching Document Management procedures and processes.
  • Assist in the development of the Distribution Matrix for submission from PCo.
  • Provide guidance to PCo with initial submissions.
  • Process all incoming and outgoing documents from PCo in a timely manner.
  • Perform prescribed Quality Assurance & Check (QA/QC) on all submissions.
  • Interface with internal and external customers on a routine basis in the resolution of questions or problems.
  • Circulate documents for review according to review process indicated in the PA.
  • Conduct periodic audits of PCo submissions and communicate overdue submissions.
  • Conduct Bi-Weekly Meeting with PCo DMT to ensure compliance to Review Register per the PA.
  • Assemble information, such as status reports, for supervisor, other departments, or project personnel.

Education and Experience Requirements:

  • Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience.

Required Knowledge, Skills, and Abilities:

  • Knowledge of document control and associated work processes.
  • Knowledge of technical vocabularies and terminology common to the assignment.
  • Function well in a fast-paced environment and deal with pressure in a professional manner.
  • Familiarity with and experience using document control software such as Unifier, SharePoint, Aconex and ProjectWise.
  • Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control and deadlines.
  • Able to work independently with minimal day-to-day direction, and to exercise individual initiative, discretion, diplomacy, and judgment.
  • Possess a high degree of flexibility, have strong interpersonal skills and proven record as a team player.
  • Good oral and written communication skills.
  • Good organizational skills.
  • Effectively deal with and adjust quickly to changing priorities.
  • Must have the right to work and remain in Canada throughout the duration of the assignment.
  • Canadian National/PR preferred.
  • Have the ability to work Overtime as needed and on short notice.
  • Associate degree or related technical training preferred.
  • Experience using document control software such as Unifier, SharePoint, Aconex and ProjectWise preferred.
  • Rail Experience preferred.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to