Admin Coordinator

**Job Description**:
**Position**: Salaried, non
- exempt

**Primary Location**: Fort McMurray, AB

**Schedule**:M-F

**Reports to**: Plant Manager

**Compensation**:_$65,000.00 - $70,000.00 + bonus + benefits._
- Salary ranges are determined by role, level, and location. The range reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job related skills, experience, and relevant education or training. More specific salary range for your preferred location can be discussed during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include bonus, benefits, pension contributions or additional incentives_

Chemtrade is committed to delivering innovative solutions that address the complex challenges faced by our customers. As a responsible corporate citizen, we prioritize safety, sustainability, and environmental stewardship in all aspects of our operations. Our talented and diverse workforce is at the heart of our success, as we recognize that their knowledge, skills, and dedication drive our ability to deliver exceptional products and services. At Chemtrade, we believe in creating an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. By putting people at the center of our operations, we build strong connections, nurture innovation, and create a fulfilling work experience for all.

**About This Role and You**

The role of Administrative Coordinator supports and enhances the productivity of the site leadership team. This is accomplished by assisting in the development, organization, and control of documents and correspondence, by facilitating and communicating the results of various meetings and by coordinating human resource related activities. Strong, clear, and timely communications, both internal and external to the site, are essential to this position

**Qualifications**:

- Minimum two years of experience in HR.
- Working knowledge of Microsoft Office software.
- Demonstrated ability to communicate and relate to a culturally and educationally diverse workforce / customer base / community.
- Experience in inventory control, transportation planning, and customer relations a plus.
- Adept at managing time, adapting to changing work priorities, and efficiently managing multiple responsibilities.
- Willing to change work schedule to meet specific job responsibilities, e.g. start earlier or later as required for efficient communication / participation in plant activities.

**Responsibilities**:

- Perform various administrative and clerical duties for assigned site locations and provide administrative support to plant manager and other department managers as needed
- Acts as a liaison to employees, answering basic questions pertaining to interpretation of Chemtrade and Human Resources benefits and policies, and direct employees to appropriate resource for additional assistance if needed.
- Create and maintain files for various departments at site including but not limited to; Quality/Manufacturing, EH&S and Human Resources
- Process timesheets and manage payroll reporting and activities for site locations. This includes tracking of hours worked, overtime, vacation / sick time and Leave of absence/ FMLA for each employee. Assist payroll with inquiries and help resolve discrepancies
- Coordinate new hire training, prepare new hire packets, assist employees with benefit questions and paperwork, process I-9 verifications and update Ultipro system with employee status updates.
- Assist HR department with Open enrollment, HR programs and policies, and with the rollout of employee wellness programs and initiatives
- Support recruitment function by assisting HR with on boarding, interview scheduling and other administrative duties
- Assist site with contractor onboarding following Syncrude/Suncor requirements.
- Parts pick up in town may be required from time to time.
- BOL Tracking, working with others on the confirmation of numbers ensuring shipping is correct.
- SAP entries for invoices, PO creation, and month end.
- small amount of shipping and receiving

**What Chemtrade Offers You**
- Embracing Diversity, Maximizing Results_

At Chemtrade we are committed to cultivating a work environment that embraces and values the unique qualities of every employee. We believe in harnessing the richness of diverse talents, ideas, backgrounds, experiences, and perspectives to drive our business forward. Our vision is to create a workplace where all individuals feel respected, empowered, and inspired to contribute their experiences, ideas, and perspectives.

In our culture, we celebrate multiple approaches and viewpoints. To foster an inclusive environment, we actively encourage the creation of Employee Resource Groups. These groups provide platforms for employees to share their uniqu