Accounts Payable Invoicing Adminstrator

6 months ago


Surrey, Canada OK Tire Stores Inc. Full time

**OK Tire Corporate Office, South Surrey BC**

**PURPOSE**

The Accounts Payable Invoicing Administrator is an integral part of the finance team. The primary responsibly of this person is to assist with regular accounts payable duties, reconcile multiple vendor accounts and to problem solve matters as they arise. This position will work closely with other team members to ensure all accounts payable responsibilities are done in a timely fashion, meeting sometimes tight deadlines.

**ESSENTIAL DUTIES & RESPONSIBILITIES**
- Manage and prioritize incoming supplier stock invoices, entering them into the system and troubleshooting pricing/quantity discrepancies as needed.
- Manage and prioritize incoming supplier invoices/credits and invoice them to A/R customers meeting month end deadlines
- Manage and process EDI invoices from multiple suppliers, trouble shoot issues and facilitate with suppliers and our external 3rd party technical support team as needed.
- Prepare weekly and monthly excel spreadsheets for invoicing and payables. Using excel formulas such as VLOOKUP, Pivot Tables, etc.
- Reconcile vendor statements and ensure they are up to date and in good standing, requesting copies as needed
- Coding and entering misc. company expense invoices (such as supplies, utilities, etc.)
- Coding and processing internal staff expense reports
- Preparing and processing weekly EFT/cheque runs and matching up invoices to the remittances
- Correspond with external suppliers as inquiries come in and problem solve as needed
- Other related duties as required or assigned by supervisor/manager.

**COMPETENCIES/QUALIFICATIONS**
- Accountability - Takes ownership of personal workload, manages tasks, and sets priorities based on business needs.
- Attention to detail - Must have keen ability for accurate data entry, attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.
- Continuous improvement - Strives to improve job responsibilities through developing skills and increasing knowledge.
- Mature & dependable
- Time Management - Balances a myriad of tasks; prioritizes duties as needed.
- Communication - Ability to effectively communicate both verbally and in writing in English (Ability to also communicate in French is an asset)
- Teamwork - Positive self-starter with the ability to work individually as well as part of a team and be able to help and lead/guide other team members as needed
- Flexible - ability to be agile and change priorities as needed

**EDUCATION AND EXPERIENCE**
- 2+ years’ experience in high volume/fast paced finance/accounts payable experience.
- Post-Secondary in Accounting an asset
- Accurate keyboarding skills including use of numeric keyboard pad with an ability to sustain keyboarding/typing at minimum average of 50WPM.

OK Tire offers an excellent compensation program that including a competitive salary, fully paid benefits package (except LTD), Matching RRSP program, Annual profit share, Personal Days and a Health & Wellness spending account.

If you think you have what it takes, we would love to hear from you

**Job Types**: Full-time, Permanent

**Salary**: From $40,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Store discount
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person



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