Junior Property Administrator

6 months ago

Edmonton, Canada ONE Properties Limited Partnership Full time

ONE Properties (ONE) is seeking a **Junior **Property Administrator **to join our vibrant and fast-paced team in Edmonton, AB.

**The Opportunity**

The Junior Property Administrator is the administrator at the corporate level ensuring that transactions are recorded accurately on a timely basis. This position will appeal to a responsible individual who enjoys working with teams, administration, bookkeeping and accounting cycles. They are responsible for ensuring records are accurate and current, and work closely with property teams to coach site based team members and other users of the property management software. They assist the Senior Property Administrator, Regional Managers and Accounting Department in ensuring the successful operation of each property in the portfolio.

The Junior Property Administrator reports to the Senior Property Administrator.

**Accountabilities**

**Operations**
- Liaise with site team members on Yardi workflows and functions, not limited to but including PO creation/approval/clean up, petty cash/expense review, and other administrative workflows as assigned.
- Provide support to the Senior Property Administrator.
- Liaise with Property Accountants on property accounting matters.
- Prepare and process cheque requisitions for vendors and residents.
- Prepare files and send outstanding past residents accounts for collection according to internal/external collection practices.
- Assist site team members with prospect pre-screening, qualifying criteria and related functions.
- Assist with all office functions, as needed.
- Other related duties as required.

**Administration and Reporting**
- Monitor accounts receivable.
- Receive and process invoices with AP administration.
- Investigate and address issues arising from vendor invoicing.
- Review accuracy of security deposit and move out statements on all move-outs, coordinating refunds with AP administrator.
- Upload and maintain files on Sharepoint.
- Provide monthly reports to the Senior Property Administrator on internal and external past-resident collection activity.
- Complete forms, contract agreements and other documentation as required from time to time.

**Customer Service**
- Practice excellent resident relations through working collaboratively with property team members to ensure current and former resident concerns regarding rent payments, outstanding amounts or grievances are directed to the appropriate party and are dealt with in a timely and professional manner.
- Practice exemplary relations with external parties such as vendors and clients regarding accounting matters, reporting, communication, and other requests in a timely and professional manner.

**Qualifications**
- **Education** - High school diploma and understanding of basic bookkeeping practices, combined with a strong internal and external service commitment.
- **Experience** - Minimum of 2 years bookkeeping experience in a customer-focused service industry, and 1 year experience using Yardi software. Residential property management experience is an asset.
- **Relationship Skills**- Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships with team members and residents; self
- motivated, professional and flexible; professional phone manner; mature and self-motivated team player with excellent conflict
- resolution skills; committed to personal growth and integrity aligned with company objectives; ability to exercise confidentiality.
- **Organizational/Multi-Task Skills** - Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities; results oriented, detail oriented and accurate.
- **Availability** - The Senior Leasing and Resident Experience Coordinator role requires flexible working hours with some weekend and evening work. Flexibility to work month-end regardless of weekend or statutory holiday status is necessary.
- **Computer Skills** - Proficient in a variety of computer software packages including Yardi and Microsoft Office..
- **Police Clearance **- A criminal verification check is required for employment.

**What We Offer**
- Opportunities to develop and grow in your career, along with competitive pay and benefits
- Team-oriented colleagues who share the same core values around collaboration, alignment and integrity, with a strong spirit of collegiality
- Strong focus on client relationships
- Growing company with offices and properties across Canada
- A commitment to strengthen the communities where we operate

**How to Apply**
- This job description is a summary of the key position requirements and is not a comprehensive listing. Additional responsibilities, duties and skills may be required for the position._
- We thank all applicants for their interest, however, only those selected for interviews will be contacted._

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