Taza - Office Manager

6 months ago

Calgary, Canada Canderel Full time

JOIN THE TEAM AT TAZA

**Who we are**:
Taza Development Corp. (TDC) is a joint venture between the Tsuut’ina Nation and Canderel, a leading Canadian real estate company. The Nation is home to 2400 community members and adjacent to the southwest quadrant of the City of Calgary, Alberta. Governed by a Board of Directors, the TDC team will oversee the development of three distinct yet interconnected villages - Buffalo Run, Taza Park, and The Crossing. Over the next 25+ years, this 1200-acre community development project will bring significant social and economic prosperity to the region and elevate Tsuut’ina Nation as a key player in the real estate landscape.

**Summary**:
We are committed to fostering an inclusive and diverse work environment. Taza Development Corp. is seeking an experienced and highly motivated Office Manager to join the team. This pivotal role will lead and manage all administrative functions within the organization and ensure the overall efficiency of company operations. The successful Office Manager will provide critical support to the leadership team with an unwavering commitment to delivering first in class service to colleagues, clients and visitors. By joining our team, you will contribute to our mission of creating inclusive spaces where everyone feels valued and respected.

**Responsibilities**:
Leadership and Management
- Lead, mentor, and manage the administrative team, fostering a culture of excellence and continuous improvement.
- Develop and implement administrative policies and procedures to ensure operational efficiency.

Administrative Support
- Oversee all administrative tasks, including guest services, event planning and office management.
- Provide high-level administrative support to senior management, including the preparation of meeting rooms, presentations and correspondence.
- Prepare job descriptions and other necessary documentation.
- Book, schedule, and organize Taza board meetings.

Office Management
- Manage office supplies, ensuring a well-organized and professional working environment.
- Coordinate with vendors to maintain continued and reliable operation of services.

Coordination and Collaboration
- Coordinate with the IT department to support implementation strategies.
- Support the accounting department with expense reports and budget management.
- Participate in events and provide communications support as required.

Event and Training Coordination
- Schedule and organize employee events and training sessions to support team development and engagement.
- Ensure effective communication and logístical planning for all events and training sessions.

Project Coordination
- Assist in the planning and execution of company projects, events, and meetings.
- Coordinate and manage special projects as assigned by senior management.

**Qualifications & Competencies**:

- Bachelor’s degree in Business Administration, Management, or a related field. An Administrative Professional Certificate is preferred.
- Minimum of 7 years of experience in administrative roles, preferably within the real estate, legal, project management or finance sectors.
- Proven experience in leading and managing administrative teams.
- Exceptional organizational and time management skills.
- Strong leadership and interpersonal skills, with the ability to motivate and inspire a team.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Detail-oriented with strong problem-solving abilities.

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