Office Administrator/sales Support

4 weeks ago

Oakville, Canada BSA Wiberg Full time

**Responsibilities**:
Team Support:

- Coordinate and facilitate equipment procurement processes, including sourcing, ordering, and tracking equipment.
- Maintain accurate and up-to-date records of equipment inventory, warranties, maintenance schedules, and repairs.
- Communicate with equipment vendors, negotiate prices, and ensure timely delivery of equipment.
- Collaborate with teams to identify needs, determine equipment specifications, and assist in decision-making.
- Assist in the preparation of equipment-related documentation, such as purchase orders, contracts, and service agreements.
- Schedule and coordinate equipment maintenance, repairs, and inspections.
- Provide administrative support, such as organizing meetings, managing calendars, and preparing reports.

Cost Analysis:

- Collect and analyze cost data related to equipment procurement, maintenance, and repairs.
- Prepare cost reports, financial statements, and forecasts to assist in budgeting and decision-making processes.
- Identify cost-saving opportunities and recommend strategies to optimize equipment-related expenditures.
- Collaborate with the finance department to ensure accurate and timely recording of equipment-related financial transactions.
- Monitor and track budget allocations, expenditures, and variances for equipment-related activities.
- Conduct periodic reviews of vendor contracts, pricing agreements, and service level agreements to ensure compliance and cost-effectiveness.
- Stay updated on industry trends, market pricing, and technological advancements to make informed recommendations.

General Administrative Support:

- Manage office supplies inventory, order new supplies, and maintain records of expenditures.
- Assist in organizing and coordinating office events, meetings, and conferences.
- Maintain and update databases, spreadsheets, and other records as needed.
- Perform general administrative tasks, including filing, scanning, photocopying, and data entry.

**Requirements**:

- Proven experience as an office administrator, administrative assistant, or similar role.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent attention to detail and accuracy in all work.
- Analytical mindset with the ability to gather, interpret, and present data effectively.
- Knowledge of cost analysis principles and techniques.
- Familiarity with equipment procurement processes and inventory management.
- Excellent communication skills, both verbal and written.
- Ability to collaborate effectively with cross-functional teams and stakeholders.
- Discretion in handling confidential information.
- Strong problem-solving skills and the ability to work independently.
- Bachelor's degree in business administration, finance, or a related field (preferred).

**Job Types**: Full-time, Permanent

**Salary**: From $18.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Oakville, ON L6L 6L7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (required)

Work Location: In person

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