Administrative Assistant

5 months ago

Rocky View County, Canada Vitrum Industries Full time

We have an exciting opportunity for an **Administrative Assistant** to join our manufacturing team in Calgary, AB.
- Do you want to be part of a passionate, growing team? Do you want to be part of a Company that excels and exceeds? Do you take pride in delivering high quality in everything you do? Are you interested in a career with the Pacific Northwest’s largest architectural glass fabricator?_

If the answer is YES, then read on

This is a full-time, permanent position, with an excellent benefits package, and room for growth.

**Responsibilities**
- Maintain and organize physical and electronic filing systems, ensuring accuracy and confidentiality of documents, records, and reports.
- Coordinate and schedule meetings, appointments (e.g. with vendors or interviews), and travel arrangements.
- Prepare documentation, e.g. printing handouts for toolbox meetings.
- Scan drivers’ logs, shipping papers, packing slips and fuel receipts and send to fleet manager.
- Collect and upload daily Quality Assurance paperwork.
- Assist with data entry and management of manufacturing-related information, ensuring accuracy and completeness.
- Collaborate with various departments and external stakeholders to facilitate effective communication and information sharing.
- Maintain office supplies inventory, place orders, and ensure proper stocking levels.
- Create purchase orders, receive goods and process invoices in ERP system.
- Assist in procurement by requesting quotes and selecting suppliers.
- Assist with the onboarding process of new employees, including enrolling, preparing necessary documentation and coordinating orientation schedules.
- Support the coordination of training programs, workshops, and other employee development initiatives.
- Perform cycle counts for certain consumables.
- Provide support for specific projects and initiatives, as assigned by the manufacturing department.
- Make the office a welcoming place for everyone.

**Qualifications**
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role, preferably within a manufacturing or industrial environment.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Exceptional attention to detail and accuracy in work.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with integrity and discretion.
- Ability to work effectively both independently and as part of a team.

**What we offer**
- Extended health benefits
- Dental coverage
- Vision coverage
- Long-term disability
- Life Insurance
- RRSP matching
- Career progression
- Employee Appreciation Events

At Vitrum Glass Group there is no such thing as a half glass of anything. We are passionate about glass and push to excel and exceed architectural glass boundaries. We are constantly growing and joining our manufacturing company as an Administrative Assistant offers an exciting opportunity to contribute to our daily operations and support the success of our company. If you are an organized, detail-oriented individual with a passion for administrative work and thrive in a manufacturing environment, we would love to hear from you.

Equity Statement

Vitrum Glass Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. The above statements are intended to describe the general nature and level of work applicable to this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required.

Consistent with our commitment to equity and diversity, we actively recruit from all designated groups. We also provide employment accommodation upon request to current staff members, and to applicants during the recruitment process. We aim to provide a work environment where excellence is allowed to flourish, and diversity is prized. We are committed to providing accommodation throughout the interview and employment process. If you require accommodation, please advise the hiring manager or recruiter.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Rocky View County, AB T4A 0E2: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have any previous experience working in an administrative role within the manufacturing industry? If so, please provide some details.
- Are you familiar with any manufacturing-specific software or systems (e.g. ERP software, inventory management systems)? If yes, please provide details
- How comfortable are you with handling purchase orders, invoices, and shipping documentation for manufacturing materials or finished goods?

**Educati

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